Clerical Assistant 2

Commonwealth of Pennsylvania; Ebensburg (Cambria County); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support district office operations by managing records, data, and daily administrative tasks. The role contributes to keeping essential operations running smoothly and provides opportunities to learn new skills.

The position emphasizes timekeeping, data entry, and coordination of travel and vehicle tasks, with a standard 37.5-hour week and no telework option.

Qualifications

• Six months as Clerical Assistant 1 or
• High school graduation or an equivalent combination of experience and training.

Responsibilities

• Timekeeping support: enter time, leave, overtime, and schedule changes with confidentiality.
• Process complaints: receive, enter, route, and track hydrogeologic reviews and responses.
• Data entry: maintain water sample information in SIS and distribute analyses.
• File management: organize permits and documents and prepare materials for scanning.
• Vehicle coordination: track mileage, maintenance, and prepare reports/forms.
• Travel/office support: reserve lodging, enter travel expenses, and handle office equipment issues.

Skills

Timekeeping

Data entry

Records management

Office administration

Education

High School Diploma

Tools

SIS system

Microsoft Office

Job description

Join the Department of Environmental Protection as a Clerical Assistant 2 and help keep important operations running smoothly. Your work will support staff who protect Pennsylvania’s natural resources. This role offers a chance to learn new skills while making a difference each day. Step into a position where your effort truly matters.

This position plays a key role in supporting district office operations by managing records, data, and daily administrative tasks.

As a Clerical Assistant 2, you will perform the following duties:

• Timekeeping Support: Assist with time entry, leave requests, overtime processing, schedule adjustments, and correction of time errors while maintaining confidentiality
• Complaint Processing: Receive, enter, and route complaints, coordinate written responses, and track hydrogeologic reviews
• Data Entry Tasks: Maintain water sample information in the SIS system and format and distribute analyses
• File Management: Organize, sort, and file permits and documents, maintain folders, and prepare materials for scanning
• Vehicle Coordination: Manage vehicle inventory, track mileage and maintenance, arrange appointments, and prepare required forms and reports
• Travel and Office Support: Reserve lodging and meeting rooms, enter travel expenses, type documents, and address office equipment issues

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Will have occasional travel for training.
• Telework:You will not have the option to telework in this position.
• Salary:Most selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; o r
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requiremen t. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.