Clerical Assistant 2

Commonwealth of Pennsylvania; Altoona (PA); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Dental insurance

Vision insurance

Parental leave

Vacation time

Paid time off

Paid holidays

Sick time

Retirement plan

Job summary

Commonwealth of Pennsylvania seeks a Clerical Assistant 2 in the Department of Labor and Industry. This role supports office operations, prepares documents, maintains records, and assists staff to ensure smooth daily operations.

The position offers potential telework part-time, a typical 37.5-hour week (Mon–Fri) with 8:00 AM–4:00 PM hours and a starting salary of $36,831 annually. Altoona headquarters may be the reporting location within Pennsylvania.

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) or Graduation from high school or an equivalent combination of experience and training.

Responsibilities

• Document Preparation: Prepare forms, letters, and reports from handwritten or dictated materials.
• Mail Processing: Sort, stamp, and route daily mail to the correct staff members.
• Record Maintenance: Keep filing systems updated and ensure case materials are stored in the proper place.
• Data Entry: Enter and update case information and referrals in CWDS.
• Staff Assistance: Support staff by preparing travel documents and helping with office procedures.
• Reception Support: Answer calls and direct them to the appropriate person.

Education

High school diploma

Job description

dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan

1130 12Th Ave

Suite 300

City

16601

Contact Name

Contact Email

[e-mail]

THE POSITION

The Department of Labor and Industry is looking for a Clerical Assistant 2 who enjoys helping others and keeping office work running smoothly. This position gives you the chance to learn new skills and play an important role in daily operations. Your work will support staff, customers, and programs that serve communities across Pennsylvania.

Bring your organization skills and take pride in knowing your efforts matter.

DESCRIPTION OF WORK

This position supports office operations by preparing documents, organizing information, and assisting staff with everyday tasks. It also helps maintain accurate records and smooth communication across the office.

As a Clerical Assistant 2, you will perform the following duties:

• Document Preparation: Prepare forms, letters, and reports from handwritten or dictated materials
• Mail Processing: Sort, stamp, and route daily mail to the correct staff members
• Record Maintenance: Keep filing systems updated and ensure case materials are stored in the proper place
• Data Entry: Enter and update case information and referrals in CWDS
• Staff Assistance: Support staff by preparing travel documents and helping with office procedures
• Reception Support: Answer calls and direct them to the appropriate person

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week, Monday - Friday.
• Work hours are typically 8:00 AM - 4:00 PM with a 30-minute lunch. Work schedule may be negotiable within a 7.5 hour work day. The position may be eligible for AWS (alternate work schedule).
• Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of the training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Altoona, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Most selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Interested in learning more? Additional details regarding this position can be found in the position description.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

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