Clerical Assistant 2

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Telework up to 3 days per week

Job summary

Commonwealth of Pennsylvania's Department of Environmental Protection is seeking a Clerical Assistant 2 to support daily operations, manage mail, review requests, and maintain data accuracy. The role emphasizes attention to detail and quality in processing applications and assisting staff and external clients.

This full-time position offers 37.5 hours weekly, 8:00 AM to 4:30 PM, with a potential telework option up to 3 days per week from a PA-approved location.

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title).
• Graduation from high school.
• An equivalent combination of experience and training.

Responsibilities

• Mail Processing: Sort and track incoming applications, payments, and requests using established logs.
• Application Review: Examine waste transportation and PIN requests for missing information and notify senders when updates are needed.
• Data Entry: Update and maintain electronic records to ensure accuracy, completeness, and consistency across DEP systems.
• Document Handling: Prepare files for scanning, retention, or archiving and proofread documents for accuracy.
• Authorization Processing: Verify information in RFC authorization requests by checking multiple data sources.

Skills

Attention to detail

Organizational skills

Education

High school diploma

Six months Clerical Assistant 1 experience or equivalent

Job description

As a Clerical Assistant 2 with the Department of Environmental Protection, you will play a key part in supporting the agency's essential operations. This is a great opportunity for someone who enjoys steady, meaningful work in a mission-driven setting. Your attention to detail and commitment to quality will help keep important processes running smoothly. Join a team that values your contributions and supports your professional growth.

This position supports the daily operations of the Division by handling mail, reviewing requests, updating data, and assisting staff and external clients.

As a Clerical Assistant 2, you will perform the following duties:

• Mail Processing: Sort and track incoming applications, payments, and requests using established logs
• Application Review: Examine waste transportation and PIN requests for missing information and notify senders when updates are needed
• Data Entry: Update and maintain electronic records to ensure accuracy, completeness, and consistency across DEP systems
• Document Handling: Prepare files for scanning, retention, or archiving and proofread documents for accuracy
• Authorization Processing: Verify information in RFC authorization requests by checking multiple data sources

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Will have occasional travel for training.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Most selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.