Clerical Assistant 2 (Limited Term)

Commonwealth of Pennsylvania; Pennsylvania; Vor Ort; USD 21.000 - 30.000; Vollzeit

Zusammenfassung

Commonwealth of Pennsylvania seeks a Clerical Assistant 2 (Limited Term) to organize and prepare essential records for digital use within the Southwest Regional Office. You will support programs safeguarding the environment, emphasizing accuracy and teamwork in public service.

Responsibilities include file maintenance, document preparation, digital processing, data management, and use of Excel, Word, Access, and email. Telework is not available; work hours are 8:00 AM–4:00 PM, Monday–Friday.

Qualifikationen

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Aufgaben

• File Maintenance: Maintain, update, and prepare case, subject, permit, and general files for scanning across multiple programs
• Document Preparation: Prepare hardcopy materials for digitization by condensing, reorganizing, and ensuring proper formatting
• Digital Processing: Scan files, follow naming standards, and upload documents into digital systems including OnBase
• Data Management: Input new files, revise file names, delete outdated items, and organize documents in numerical order
• Technical Use: Operate microfiche readers, scanners, and office software such as Excel, Word, Access, and email
• Record Retrieval: Locate documents and create start sheets upon request for staff needs

Ausbildung

High school diploma

Tools

Excel

Word

Access

Email

Jobbeschreibung

THE POSITION

The Department of Environmental Protection is looking for a Clerical Assistant 2 (Limited Term) who is ready to make a real impact. In this role, you will help organize and prepare essential records for digital use. Your efforts will support programs that safeguard the environment. Join a team that values accuracy, teamwork, and public service.

THE POSITION

The Department of Environmental Protection is looking for a Clerical Assistant 2 (Limited Term) who is ready to make a real impact. In this role, you will help organize and prepare essential records for digital use. Your efforts will support programs that safeguard the environment. Join a team that values accuracy, teamwork, and public service.

DESCRIPTION OF WORK

This position supports several environmental programs by organizing, preparing, and updating both paper and digital files for a scanning project in the Southwest Regional Office. Your work will help keep essential records accurate and accessible across multiple program areas.

As a Clerical Assistant 2, you will perform the following duties:

• File Maintenance: Maintain, update, and prepare case, subject, permit, and general files for scanning across multiple programs
• Document Preparation: Prepare hardcopy materials for digitization by condensing, reorganizing, and ensuring proper formatting
• Digital Processing: Scan files, follow naming standards, and upload documents into digital systems including OnBase
• Data Management: Input new files, revise file names, delete outdated items, and organize documents in numerical order
• Technical Use: Operate microfiche readers, scanners, and office software such as Excel, Word, Access, and email
• Record Retrieval: Locate documents and create start sheets upon request for staff needs

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Limited Term, Full-time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the hourly rate of $18.83 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.