Class Scheduling Coordinator AS8651

Oklahoma State University; Stillwater (OK); On-site; USD 45,000 - 60,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking a skilled coordinator to manage OSU courses and sections in the student information system and scheduling software. You will coordinate planning, development, and maintenance of each semester's class schedule, including classroom assignments.

The role requires leading the course management and scheduling team, coordinating campus training, and evaluating course/classroom exception requests in line with OSU policy.

Qualifications

• High school diploma or GED required.
• Seven years of experience in a higher education setting (post-secondary education may substitute).

Responsibilities

• Coordinate maintenance of all OSU courses and sections in the student information system and current class scheduling software.
• Coordinate planning, development, delivery, and maintenance of each semester's class schedule, including appropriate classroom assignments.
• Manage the course management and classroom scheduling team, including outreach course management and enrollment.
• Maintain, update and coordinate improvements to technologies that facilitate course management and classroom scheduling.
• Coordinate and lead pertinent training efforts across campus.
• Evaluate and approve course and classroom exception requests according to OSU policy.

Skills

Microsoft Office

Outlook

Word

Excel

Communication skills

Attention to detail

Education

High School/GED

Tools

Class scheduling software

Job description

Campus

OSU-Stillwater

Contact Name & Email

Cathy Hanson, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$45,000 - $60,000

Salary

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by December 7, 2026, to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About This Position

Coordinate maintenance of all OSU courses and sections in the student information system and current class scheduling software. Coordinate planning, development, delivery, and maintenance of each semester's class schedule, including appropriate classroom assignments. Manage the course management and classroom scheduling team, including outreach course management and enrollment. Maintain, update and coordinate improvements to technologies that facilitate course management and classroom scheduling. Coordinate and lead pertinent training efforts across campus. Evaluate and approve course and classroom exception requests according to OSU policy.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Seven years of experience in a higher education setting. Post-secondary education may be substituted for years of required experience.

Standard Performance Requirements: Actively endorse and support OSU’s mission and work toward fulfillment of vision and goals for OSU and Academic Affairs, exemplify in performance and behaviors OSU’s values and excellence, integrity, service, intellectual freedom, diversity, and stewardship of resources. Take advantage of professional development and training opportunities to maximize productivity and effectiveness. Maintain confidences and protect security of operations by keeping information confidential and equipment/facilities secure. Maintain and promote a positive work environment by behaving and communicating in a manner that is respectful of students, co-workers, supervisors, customers, and clients. Identify and report all issues to supervisor using approved issue resolution procedures. Any omission or misrepresentation of reporting known issues will be considered substandard performance.

Skills, Proficiencies, And/or Knowledge

Proficiency in the use of Microsoft Office, including Outlook, Word, Excel, etc. A high degree of accuracy and strong attention to detail, strong organizational skills, ability to manage competing deadlines effectively, strong written and verbal communication skills.

Preferred Qualifications

• Business or related field
• At least two years of supervisory experience preferred.

Working Conditions

Repetitive use of computer