Class Scheduling Coordinator

Oklahoma State University; Stillwater (OK); On-site; USD 45,000 - 60,000; Full time

Job summary

Oklahoma State University–Stillwater campus is seeking a capable administrator to coordinate maintenance of all OSU courses and sections in the student information system and scheduling software. You will plan and deliver each semester's class schedule, assign classrooms, and oversee the scheduling team.

The role requires strong communication, attention to detail, and the ability to train staff while ensuring policy-driven exceptions are approved.

Qualifications

• Seven years of experience in a higher education setting.
• Post-secondary education may substitute for years of required experience.
• High School/GED degree must be conferred on or before start date.

Responsibilities

• Coordinate maintenance of OSU courses in the student information system and scheduling software.
• Plan, develop, deliver, and maintain each semester's class schedule, including classroom assignments.
• Manage the course management and classroom scheduling team.
• Coordinate and lead training efforts across campus and approve course/classroom exceptions per OSU policy.

Skills

MS Office

Attention to detail

Organizational skills

Communication skills

Education

High School/GED

Tools

Outlook

Word

Excel

Job description

Campus

OSU-Stillwater

Contact Name & Email

Cathy Hanson, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$45,000 - $60,000

Salary

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by December 7, 2026, to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Coordinate maintenance of all OSU courses and sections in the student information system and current class scheduling software. Coordinate planning, development, delivery, and maintenance of each semester's class schedule, including appropriate classroom assignments. Manage the course management and classroom scheduling team, including outreach course management and enrollment. Maintain, update and coordinate improvements to technologies that facilitate course management and classroom scheduling. Coordinate and lead pertinent training efforts across campus. Evaluate and approve course and classroom exception requests according to OSU policy.

Standard Performance Requirements: Actively endorse and support OSU's mission and work toward fulfillment of vision and goals for OSU and Academic Affairs, exemplify in performance and behaviors OSU's values and excellence, integrity, service, intellectual freedom, diversity, and stewardship of resources. Take advantage of professional development and training opportunities to maximize productivity and effectiveness. Maintain confidences and protect security of operations by keeping information confidential and equipment/facilities secure. Maintain and promote a positive work environment by behaving and communicating in a manner that is respectful of students, co-workers, supervisors, customers, and clients. Identify and report all issues to supervisor using approved issue resolution procedures. Any omission or misrepresentation of reporting known issues will be considered substandard performance.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Seven years of experience in a higher education setting. Post-secondary education may be substituted for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Proficiency in the use of Microsoft Office, including Outlook, Word, Excel, etc. A high degree of accuracy and strong attention to detail, strong organizational skills, ability to manage competing deadlines effectively, strong written and verbal communication skills.

Preferred Qualifications

• Business or related field
• At least two years of supervisory experience preferred.

Working Conditions

Repetitive use of computer