Master Schedule and Records Coordinator

Ohio State University; Columbus (OH); On-site; USD 28,000 - 37,000; Full time

Job summary

The Ohio State University seeks a Master Schedule and Records Coordinator for the Columbus Campus. You will manage the master schedule in the SIS, coordinate with academic units, and implement course changes in line with curricular policies. You’ll train scheduling contacts and support records management across CFAES and the university Registrar.

Some travel and occasional evening hours may apply. Required: bachelors degree or equivalent and 2 years of relevant experience; familiarity with SIS,

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience required.
• Experience with university scheduling systems and course catalogs preferred.

Responsibilities

• Primary management of the master schedule of course offerings on the Columbus Campus within SIS, coordinating with academic units and implementing course changes.
• Coordinate with university Registrar and CFAES units to ensure offerings align with curricular requirements and policies.
• Develop and maintain web-based resources for master schedule and scheduling processes; train academic unit scheduling contacts and faculty.

Education

Bachelor's degree or equivalent experience

Tools

Master Schedule of Classes

CourseLeaf

SIS

OnCourse

OnBase Record Management

CarmenCanvas

Nuventive Improve

Job description

Master Schedule and Records Coordinator# Careers## Master Schedule and Records CoordinatorApply: Columbus Campus: Full time: Posted Today: R161952Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Master Schedule and Records Coordinator## Department:FAES | Academic Program AdministrationUnder the direction of the Assistant Dean of Academic Affairs, within the College of Food, Agricultural, and Environmental Sciences (CFAES), in support the of Academic Programs Team this college-level position: has responsibility for coordination and management of the master schedule of course offerings on the Columbus Campus within the Student Information System (SIS), including communications with academic units, developing and implementing the offering of courses in alignment with curriculum requirements, and interacting with members of the University Registrar team to implement course changes and new course offerings consistent with university and college policy and procedure; responsible for implementation of new processes/procedures/platforms related to the Master Schedule of Classes and Course Catalog and training academic unit and college personnel on new systems and procedures. Communicates with the CFAES unit scheduling contacts within the academic units to maintain and update existing master schedules of course offerings within SIS; serves as an information resource and provides training for academic unit level scheduling contacts and academic unit faculty involved in the development of course offerings; coordinates with academic units to develop strategies for making scheduling adjustments in accordance to established curricular requirements; provides solutions to address routine issues and questions without requiring instruction or supervisor approval; assures adherence to curricular policies by auditing offerings for compliance with university and college policies. Communicates with CFAES Wooster Ohio State ATI scheduling coordinator, coordinators across the university, CFAES Academic Affairs team and academic unit leadership, providing central coordination of curricular offerings in accordance with college procedures; manages the scheduling processes of Mid-West campus general assignment and college instructional spaces for class and non-class use; develops web-based resources for both the master schedule of course offerings and activity and event scheduling; collaborates to develop scheduling strategies and resources for faculty and staff; provides additional office support. Completes special projects and other duties as assigned in support of the Academic Programs. *This position may require travel within the state of Ohio and may also include working evening and weekend hours when necessary.***75%- Course Scheduling**Primary management of the master schedule of course offerings on the Columbus Campus within the Student Information System (SIS), including communications with academic units, developing and implementing the offering of courses, interacting with members of the University Registrar team, and implementing routine course changes and new course offerings in alignment with curriculum requirements; serves as an information resource and provides training for academic unit level scheduling contacts and academic unit faculty involved in the development of course offerings. Interacts and communicates with contacts in academic units in developing strategies for making scheduling adjustments in accordance to established curricular requirements; responsible for implementation of new processes/procedures/platforms related to the Master Schedule of Classes and Course Catalog and training academic unit and college personnel on new systems and procedures; provides strategies and solutions for course scheduling situations based on established protocols and within parameters established for the college, and provides resources for faculty and staff. Assures adherence to curricular policies by auditing offerings according to established university and college policies; communicates with CFAES Wooster Ohio State ATI scheduling coordinator, coordinators across the university, CFAES Academic Affairs team and academic unit leadership, providing central coordination of curricular offerings in accordance with college procedures; coordinates with the CFAES unit scheduling contacts within the Academic Departments and the School of Environment and Natural Resources (SENR) to maintain and update existing master schedules of course offerings within SIS.Manages the scheduling processes of Mid-West campus instructional spaces for class and non-class use; develops web-based resources for both the master schedule of course offerings and activity and event scheduling. **25%- Academic Programs Support and Record Management**Provides support for the department; completes special projects and other duties as assigned in support of Academic Programs, including student record and program assessment support and processing.## Additional Information:**MINIMUM REQUIRED QUALIFICATIONS**Bachelor's degree or equivalent experience. 2 years of relevant experience required. 2-4 years of relevant experience preferred.**DESIRED QUALIFICATIONS**Experience with and working knowledge of Ohio State University Systems including the Master Schedule of Classes, Course Catalog (CourseLeaf), Student Information System (SIS), and Room Matrix, as well as OnCourse and OnBase Record Management systems, CarmenCanvas Learning Management System, and Nuventive Improve. **For full consideration resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.**The salary offer for this position will fall within the range of $20.43/hr - $26.54/hr. Offer is based on internal equity, unit's available budget, and the candidate's experience and qualifications.Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package. Based on position type and eligibility. https://hr.osu.edu/wp-content/uploads/benefits-eligibility.pdf## Location:Agricultural Administration (0003)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***