Civic Programs Administrative Specialist

Tufts University; Medford (MA); On-site; USD 35,000 - 48,000; Full time

Job summary

Tufts University—Tisch College of Civic Life is seeking an Administrative Program Assistant to provide high-level administrative and operational support across student programs, research centers, and the communications team. You will coordinate forms, tracking systems, and event logistics while assisting with purchasing and day-to-day operations.

The role requires a bachelor's degree and 1–3 years of related experience, with strong communication and customer service skills, and proficiency in

Qualifications

• Bachelor's degree and 1–3 years of related administrative office experience.
• Experience working in a culturally diverse environment with inclusive excellence.
• Proficient in Word, Excel, PowerPoint, Outlook; Adobe Illustrator preferred.

Responsibilities

• Provide advanced administrative and operational support across Tisch College, including student programs, research centers, communications team, and admin operations.
• Organize and maintain files and databases; create/update forms, applications, and tracking systems; support program planning and event logistics.
• Coordinate purchasing, vendor and travel logistics; plan and execute meetings, events, and guest speaker arrangements.
• Serve as a central administrative resource, guiding staff and handling confidential information with discretion.
• Collaborate with stakeholders across students, faculty, staff, and community partners to meet college needs.

Skills

Communication skills

Customer service

Tech skills (MS Office)

Diversity experience

Education

Bachelor's degree

Tools

Adobe Illustrator

Job description

Tufts University—Tisch College of Civic Life is seeking an Administrative Program Assistant to provide high-level administrative and operational support across student programs, research centers, and the communications team. You will coordinate forms, tracking systems, and event logistics while assisting with purchasing and day-to-day operations.

The role requires a bachelor's degree and 1–3 years of related experience, with strong communication and customer service skills, and proficiency in