Chemistry Department Administrative Coordinator

Delaware State University; Dover (DE); On-site; USD 40,000 - 60,000; Full time

Job summary

Delaware State University’s Department of Chemistry seeks an Administrative Secretary to support the Chair and department in daily operations, including records management and clerical duties.

The role includes supervising student workers, processing correspondence, managing data for reports, and coordinating meetings and events within a university setting.

Strong communication, organization, and DSU software proficiency are essential to succeed in this position.

Qualifications

• Education: High school graduate or GED equivalent.
• Experience: At least two years in office management in a college/university or business setting.
• Software: Proficiency with Microsoft Office Suite and related DSU platforms such as Banner, Argos, IRPA, and DocuSign.

Responsibilities

• Oversee office operations and supervise student workers.
• Develop and initiate office forms and procedures.
• Enter and retrieve student data for reports; prepare rough drafts.
• Compose and type correspondence, requisitions, vouchers, and forms.
• Analyze data and perform statistical work as assigned.
• Monitor supplies and reorder as needed.
• Edit and proofread documents; create letters and printed materials.
• Receive mail and answer office calls; route to faculty as appropriate.
• Greet visitors; assist students and direct to the right person.
• Maintain equipment schedules and DSU Banner-related tasks.
• Assist faculty with registrations and schedule adjustments in DSU Banner.
• Maintain departmental files and inventory for records security.

Skills

Office management

Communication skills

Public interaction

Data entry / reporting

Administrative support

Education

High school diploma or GED

Bachelor’s degree in Business/English/Science (preferred)

Tools

Banner

Argos

IRPA

DocuSign

Microsoft Office Suite

Excel

Word

PowerPoint

Blackboard LMS

WebEx

Zoom

Teams

Job description

Delaware State University’s Department of Chemistry seeks an Administrative Secretary to support the Chair and department in daily operations, including records management and clerical duties.

The role includes supervising student workers, processing correspondence, managing data for reports, and coordinating meetings and events within a university setting.

Strong communication, organization, and DSU software proficiency are essential to succeed in this position.