Chemistry Department Programs & Admin Coordinator

William & Mary and the Virginia Institute of Marine Science; Williamsburg (VA); Sur place; USD 41 000 - 51 000; Plein temps

Résumé du poste

William & Mary’s Chemistry Department is seeking a qualified Administrative Coordinator to support administrative staff, faculty, and leadership. Under supervision, you will fulfill department and laboratory administrative needs, coordinating supplies, travel, communications, and tech support.

Responsibilities include coordinating program meetings, handling inquiries, managing records, and supervising student workers, ensuring efficient operations across undergraduate and graduate chemistry

Qualifications

• High School graduate or equivalent.
• "Some knowledge of general employment/hiring practices and procedures."
• "Working knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette."
• "Proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, Outlook, and Teams."
• "Familiar with fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures."
• "Ability to learn and work effectively with productivity systems and applications."
• "Ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines."
• "Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students."

Responsabilités

• Administrative support for the office and laboratories to include ordering supplies, distributing mail, coordinating travel logistics and reimbursements, and assisting with department communications and technological support.
• Administrative and operational support for the undergraduate and graduate chemistry programs.
• Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries.
• Arranging and coordinating program meetings, colloquiums, lectures, guest travel, and special events to include catering, logistics, and agenda.
• Providing records management for student files, department records, and maintenance of spreadsheets for departmental operations.
• Assign work to be completed by part-time student office workers.

Connaissances

Customer service

Office software

Microsoft Office

Travel coordination

Budget tracking

Formation

High School diploma

Bachelor's degree

Outils

Cascade

Blackboard

Outlook

Microsoft Teams

Description du poste

William & Mary’s Chemistry Department is seeking a qualified Administrative Coordinator to support administrative staff, faculty, and leadership. Under supervision, you will fulfill department and laboratory administrative needs, coordinating supplies, travel, communications, and tech support.

Responsibilities include coordinating program meetings, handling inquiries, managing records, and supervising student workers, ensuring efficient operations across undergraduate and graduate chemistry