Remote Administrative Coordinator, Chemistry

William & Mary; Williamsburg (VA); On-site; USD 41,000 - 51,000; Full time

Job summary

William & Mary’s Chemistry Department is seeking a full-time Administrative Coordinator to support office and laboratory operations, manage supplies, mail, travel, and department communications. The role serves as the first point of contact for visitors, students, and faculty, coordinating meetings, events, and guest travel while maintaining records and spreadsheets.

This non-exempt position requires high school diploma, customer service aptitude, and proficiency with Microsoft Office; training

Qualifications

• Supports office and laboratories; orders supplies and handles mail.
• Coordinates travel, reimbursements, meetings, and events.
• Manages student files and department records.
• Answers inquiries from visitors, students, and staff.

Responsibilities

• Inventory and order office equipment.
• Coordinate meetings, lectures, and events.
• Arrange travel for faculty, guests.
• Prepare travel spend authorizations and reimbursements.
• Maintain group calendars and records.

Skills

Administrative support

Office management

Customer service

Communication

Travel logistics

Records management

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Outlook

Teams

Cascade

Blackboard

Job description

William & Mary’s Chemistry Department is seeking a full-time Administrative Coordinator to support office and laboratory operations, manage supplies, mail, travel, and department communications. The role serves as the first point of contact for visitors, students, and faculty, coordinating meetings, events, and guest travel while maintaining records and spreadsheets.

This non-exempt position requires high school diploma, customer service aptitude, and proficiency with Microsoft Office; training