On-Campus Administrative Coordinator — Science Departments (Chem/Phys)

Drexel University; Philadelphia (Philadelphia County); On-site; USD 26,000 - 39,000; Full time

Job summary

Drexel University in University City, Philadelphia, is seeking an Administrative Coordinator to support the Departments of Chemistry and Physics. This in-person role combines administrative, clerical, and student-facing duties to maintain efficient office operations and collaborate with faculty and staff.

The successful candidate will manage calendars, handle correspondence, coordinate events and travel, maintain files and records, and serve as a helpful first point of contact for guests.

Qualifications

• Minimum of a HS Diploma or GED and 3 years of administrative experience.
• Strong interpersonal, verbal, and written communications skills.
• Excellent customer service skills.
• Proficient with MS Office Suite including Word, Excel, and Outlook.
• Ability to switch gears depending on processing and/or project deadlines, and remain flexible/adapt to changing priorities.
• Ability to work independently and collaboratively.
• Ability to work occasional evenings to support events.

Responsibilities

• Manage the physical office space and daily physical operations of the Department(s), including mail sorting and distribution, shipping and receiving packages, managing offices keys and/or space access; processing work orders; managing telecommunications needs; ordering supplies; resolving issues with office equipment; ensuring space is cleaned and trash is picked up regularly; acting as a liaison with Facilities and Environmental Health & Safety
• Act as first point of contact for departmental guests, greeting and directing visitors with a pleasant and collegial attitude
• Manage and coordinate the departmental calendars and oversee any departmental schedules such as faculty office hours, student help sessions, and departmental meetings and events
• Manage the departmental general email inboxes and provide support for any departmental listservs
• Support the management of physical and digital files; maintain compliance with university record retention policies
• Organize travel arrangements for faculty and departmental guests
• Ensure faculty books orders are submitted
• Collect and organize syllabi for all courses offered by the Departments
• Compose, type, and distribute meeting notes, routine correspondence, and reports
• Perform general administrative, clerical, and executive support tasks
• Provide support to departmental faculty and committees, staff, students, and guests
• Assist in miscellaneous duties as requested by the Department Administrators and/or Department Head in Chemistry or Physics
• Other duties as assigned

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Team collaboration

Flexibility

Independent work

Education

HS Diploma or GED

Associate's degree

Tools

MS Office Suite

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Job description

Drexel University in University City, Philadelphia, is seeking an Administrative Coordinator to support the Departments of Chemistry and Physics. This in-person role combines administrative, clerical, and student-facing duties to maintain efficient office operations and collaborate with faculty and staff.

The successful candidate will manage calendars, handle correspondence, coordinate events and travel, maintain files and records, and serve as a helpful first point of contact for guests.