Executive Admin Assistant for College & Department Ops

Delaware State University; Dover (DE); On-site; USD 36,000 - 52,000; Full time

Job summary

Delaware State University is seeking an Administrative Support role to assist the College of Business, Dean’s Office and Hospitality Tourism Management Department. The successful candidate will handle travel arrangements, scheduling, correspondence, budgeting support, and data maintenance.

Requires a High School Diploma, three years of experience as an administrative assistant, and proficiency with Microsoft Office and Banner.

Qualifications

• Administrative ability and experience in administrative assistant duties.
• Excellent time management and ability to multi-task and prioritize work.
• Technical experience with Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook) and Banner.

Responsibilities

• Assist in arranging travel, appointments and conferences.
• Compose and/or edit correspondence and reports.
• Perform administrative tasks and maintain day-to-day office activities.
• Input departmental and grant requisitions.
• Coordinate department activities.
• Maintain records and data related to the department.
• Monitor departmental and grant budgets.
• Assist in annual review and submission process of proposed budgets.
• Oversee day-to-day operations of Innovation Café including accounting processes.
• Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Assist with promotion and recruitment activities.
• Maintain contact lists.
• Provide general support to visitors, students, faculty, and staff.
• Ensure operation of equipment by performing preventive maintenance and maintaining inventories.
• Receive, sort and distribute mail.
• Other duties as assigned.

Skills

Administrative ability

Time management

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office

Banner

Job description

Delaware State University is seeking an Administrative Support role to assist the College of Business, Dean’s Office and Hospitality Tourism Management Department. The successful candidate will handle travel arrangements, scheduling, correspondence, budgeting support, and data maintenance.

Requires a High School Diploma, three years of experience as an administrative assistant, and proficiency with Microsoft Office and Banner.