Chemistry Department Admin & Programs Coordinator

University of Pennsylvania; Pennsylvania; On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Wellness and Work-life Resources

Flexible Work Hours

Job summary

The University of Pennsylvania in Philadelphia, PA, seeks an Administrative Coordinator for SAS, Chemistry to provide high-level administrative support to senior faculty. You will compose correspondence, assist with course materials and journal articles, and maintain research group files.

Responsibilities include calendars, travel planning, graduate/postdoc recordkeeping, grant proposals, reimbursements, and coordination with leadership on letters, events, and purchasing.

Qualifications

• Strong written and verbal communication skills and excellent organizational abilities.
• Candidate should manage multiple tasks and meet deadlines; strong initiative and teamwork are essential.

Responsibilities

• Provide high-level administrative support to senior Chemistry faculty.
• Compose correspondence, assist with course materials and journal articles, and maintain research group files.
• Maintain calendars and travel arrangements; coordinate appointments.
• Assist in recordkeeping for graduate students and post-doctoral researchers and track research effort.
• Prepare grant proposals, submit travel reimbursements, and process requisitions.
• Support departmental leadership, draft appointment letters, and assist with programming, events, purchasing, and advertising.

Skills

Communication skills

Organizational skills

Multitasking

Initiative

Independent work

Teamwork

Computer proficiency

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

The University of Pennsylvania in Philadelphia, PA, seeks an Administrative Coordinator for SAS, Chemistry to provide high-level administrative support to senior faculty. You will compose correspondence, assist with course materials and journal articles, and maintain research group files.

Responsibilities include calendars, travel planning, graduate/postdoc recordkeeping, grant proposals, reimbursements, and coordination with leadership on letters, events, and purchasing.