Chemistry Department Admin Coordinator — Events & Records

Commonwealth of VA Careers; Williamsburg (VA); On-site; USD 41,000 - 51,000; Full time

Job summary

William & Mary’s Chemistry Department seeks an Administrative Coordinator to support staff, faculty and leadership. Under supervision, you will assist with department operations, travel, communications and records management.

You will act as the first point of contact, manage meetings, events, and learn to apply state/federal guidelines while supporting both undergraduate and graduate programs. Occasional evenings/weekends may be required.

Qualifications

• High school diploma or equivalent.
• Some knowledge of employment practices and procedures.
• Strong office support and customer-service etiquette.
• Proficiency with MS Office suite and basic budgeting/fiscal knowledge.
• Ability to learn productivity systems and adapt to policies.

Responsibilities

• Provide administrative and logistical support for the office and laboratories (orders, mail, travel, reimbursements).
• Support undergraduate and graduate chemistry programs administratively.
• Serve as first point of contact for visitors and inquiries (in person/phone).
• Coordinate meetings, colloquiums and events (catering, logistics, agendas).
• Maintain records and spreadsheets for department operations; supervise student workers.

Skills

Microsoft Office (Word, Excel, PowerPt

Communication skills

Customer service

Organization

Education

High School diploma or equivalent

Bachelor’s degree (preferred)

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

William & Mary’s Chemistry Department seeks an Administrative Coordinator to support staff, faculty and leadership. Under supervision, you will assist with department operations, travel, communications and records management.

You will act as the first point of contact, manage meetings, events, and learn to apply state/federal guidelines while supporting both undergraduate and graduate programs. Occasional evenings/weekends may be required.