Certified Payroll & Admin Specialist

TruTeam; San Diego (CA); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Competitive Compensation

Medical, Dental and Vision

401(k) Matching

Paid Holiday and PTO

Job summary

TruTeam, a leader in energy-efficient insulation and building materials, seeks an energetic operational support professional for a busy branch office in San Diego. You will manage records, review payroll and tickets, and support HR and cross-department communication.

This role requires organizational skills, reliability, and the ability to handle multiple tasks. A valid driver's license is preferred if you operate a company vehicle. Local travel is expected.

Qualifications

• Must be at least 18 years old.
• Experience in payroll (prevailing wage preferred).
• Experience in administrative services or related fields.
• Valid driver's license if operating a vehicle for company purposes.
• Detail-oriented with ability to prioritize tasks.
• Strong leadership qualities.
• Bi-lingual English/Spanish preferred.

Responsibilities

• Manage records and information.
• Review installer work tickets.
• Review installer time clock entries.
• Compare payroll entries to project Daily timesheets.
• Run and reconcile Certified Payroll reports in our system.
• Review payroll hours and pay rates.
• Enter payroll calculations into builder platforms such as LCPTracker, DIR, eComply, Elations, etc.
• Pull Wage Determinations from builder contracts or DIR website.
• Use Oracle (database) Outlook, Excel and web-based platforms.
• Perform general office tasks (supplies, mail, custodial duties).
• Provide HR administrative assistance to management teams.
• Improve cross-department internal communication.
• Answer phones.

Skills

18 years old

Payroll experience

Administrative services

Driver's license

Detail-oriented

Leadership

Bilingual English/Spanish

Tools

Oracle

Outlook

Excel

Job description

TruTeam, a leader in energy-efficient insulation and building materials, seeks an energetic operational support professional for a busy branch office in San Diego. You will manage records, review payroll and tickets, and support HR and cross-department communication.

This role requires organizational skills, reliability, and the ability to handle multiple tasks. A valid driver's license is preferred if you operate a company vehicle. Local travel is expected.