CEO Executive Assistant & Strategic Ops Partner, Austin

Cristcot; Austin (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

Cristcot in Austin, TX is seeking a full-time on-site Executive Assistant to partner with the CEO, manage high-priority initiatives, and maintain complex calendars with discretion. You will coordinate travel, prepare board materials, lead cross-functional projects, and design efficient workflows, acting as a strategic extension of the CEO.

The role demands problem solving, calm under pressure, and a commitment to confidentiality.

Qualifications

• 8+ years supporting senior executives with combined experience in executive assistance and project/operations management.
• Experience supporting a founder, CEO, or C-level executive preferred.
• Demonstrated experience managing confidential information and sensitive communications.
• Strong experience managing competing priorities, shifting deadlines, and high-volume demands.
• Background working in a fast-paced, high-growth environment preferred.

Responsibilities

• Manage and protect the CEO’s calendar, ensuring priorities are maintained and follow-ups are completed.
• Arrange complex domestic and international travel, including last-minute changes and off-hours support.
• Coordinate investor and board meetings; prepare agendas, take minutes, and organize materials.
• Lead and track cross-functional projects; monitor timelines and accountability across departments.
• Drive process improvements and operational initiatives to increase effectiveness and scalability.
• Serve as a liaison between the CEO and internal/external stakeholders with clear communication.
• Manage confidential information with discretion and sound judgment.
• Provide personal administrative support as needed with high professionalism.

Skills

Integrity & discretion

Independent work

Cross-functional collaboration

Communication

Organizational skills

Project coordination

Calm under pressure

Adaptability to new tools

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Zoom

Teams

SharePoint

Job description

Cristcot in Austin, TX is seeking a full-time on-site Executive Assistant to partner with the CEO, manage high-priority initiatives, and maintain complex calendars with discretion. You will coordinate travel, prepare board materials, lead cross-functional projects, and design efficient workflows, acting as a strategic extension of the CEO.

The role demands problem solving, calm under pressure, and a commitment to confidentiality.