Center Operations Admin & Office Manager

Simon Property Group; Miami (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

Simon Property Group is seeking an Office Manager for the center management office at Dadeland Mall in Miami. The role provides ongoing support to the center management staff, requiring independent planning, prioritization, and strong time management skills.

Responsibilities include accounts payable/receivable, leasing administration in Salesforce, fleet management, DocuSign & insurance document handling, and payroll processing for in-house hourly employees.

Qualifications

• 3-5 years of administrative office experience (office management preferred) in a fast-paced environment.
• Supervisory and coaching skills with the ability to delegate tasks.
• Knowledge of administrative procedures, customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Accounts Payable and Receivable background using systems such as Yardi.

Responsibilities

• Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner.
• Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash, engaged with budgeting and forecasting cycles.
• Coordinate and support the short-term leasing program; lease administration in Salesforce, processing monthly rent, tenant sales, certificates of insurance and opening documents.
• Administer the Fleet Management program including PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms.
• Create and maintain documents for Capital and Operational service agreements; track and maintain DocuSign agreements and insurance documents.
• Perform general office administrative tasks: ordering, inventory, drafting documents and reports for management; provide updates on Company Policies and Procedures.
• Support marketing events, promotions, sponsorships, collateral management, proof of performance and Gift card sales.
• Assist with hiring and training of Administrative Assistant and/or Receptionist positions and contribute to performance evaluations.
• Process weekly payroll for in-house hourly employees, required documents for new hires and submit for approval in Workday.

Skills

Administrative experience

Supervisory skills

Customer service

Communication

Organizational skills

Multitasking

Conflict resolution

Education

High school diploma

Some college

Tools

Yardi

Microsoft Office

Salesforce

Web-based software

Job description

Simon Property Group is seeking an Office Manager for the center management office at Dadeland Mall in Miami. The role provides ongoing support to the center management staff, requiring independent planning, prioritization, and strong time management skills.

Responsibilities include accounts payable/receivable, leasing administration in Salesforce, fleet management, DocuSign & insurance document handling, and payroll processing for in-house hourly employees.