CATMS Manager

Eccalon, LLC; Roanoke (VA); On-site; USD 110,000 - 150,000; Full time

Job summary

Eccalon, LLC seeks a Correspondence and Task Management System (CATMS) Manager/Editor to support the OUSW(A&S) customer in Arlington, VA. This position works directly with DoD professionals dedicated to excellence and serving the Warfighter's needs.

This role requires a TS/SCI clearance and strong CATMS proficiency to edit, process, and route executive correspondence, including congressional letters and reports.

Qualifications

• Active TS/SCI clearance.
• Proficient in CATMS and DoW standards.
• Experience supporting executive DoW leadership.
• Ability to manage multiple high-complexity projects.
• Strong written and oral communication and customer service.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Manage CATMS for the Office of the Assistant Secretary of War with stakeholders.
• Edit and process executive correspondence for signature.
• Ensure documents meet DoW standards and business rules.
• Respond to incoming taskers and route packages for signature.
• Lead weekly front office calls on topics and issues.
• Coordinate with subordinate offices to route CATMS packages.
• Proofread, format, and prepare documents for signature and routing.
• Brief senior government officials on CATMS package status.
• Attend meetings, take notes, capture actions, and update staff.
• Coordinate FOIA, DoDIG, GAO requests for information.
• Manage rosters, invites, and onboarding logistics.
• Gather forms, assist with network access accounts, equipment, workspace setup.
• Manage multiple assignments in a busy environment.

Skills

CATMS proficiency

DoD executive support

MS Office

Written and oral communication

Multi-tasking

Education

Bachelor's degree

Job description

Job Description

Eccalon seeks a Correspondence and Task Management System (CATMS) Manager/Editor to support our OUSW(A&S) customer in Arlington, VA. This position supports the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs.

*This is NOT a remote position*

This position requires a TS/SCI clearance.

Responsibilities

• Manage CATMS in the office of the Assistant Secretary of War in various roles. Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoW policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of War standards, guidelines, and updated business rules for written material.
• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature
• Facilitate weekly calls with front office counterparts to discuss latest hot topics and issues.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
• Manage multiple assignments from multiple people in busy work environment.

Required Qualifications

• Active TS/SCI clearance
• Highly proficient in the use of the Correspondence and Task Management System (CATMS).
• Bachelor’s degree
• 5+ years of experience supporting executive level DoW leadership.
• Existing knowledge of DoW/OSW, a strategic mindset, good written and oral communications skills commensurate with daily interaction at the Under Secretary level.
• Experience in leading and providing technical guidance and direction involving multiple projects of high complexity.
• Must have experience in managing customer expectations and working directly with customers.
• Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• Proficiency with the use of Microsoft Office products including Word, Excel, PowerPoint, Access, Outlook, etc.