CATMS Correspondence Manager

Red Gate Group; Arlington (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

The Red Gate Group seeks a CATMS Correspondence Manager/Editor to support our federal customer in Arlington, VA. The role involves managing CATMS for the Executive Correspondence Office, editing and processing official correspondence, and ensuring compliance with DoD standards.

Ideal candidates have TS/SCI clearance, 5+ years in DoD leadership support, and strong editing/organizational skills; they will coordinate with stakeholders and prepare documents for signature in a fast-paced environment.

Qualifications

• TS/SCI clearance is required.
• 5+ years’ experience supporting senior DoD leadership.
• Bachelor’s degree preferred.
• Excellent written, oral, and interpersonal communication skills.
• Strong ability to manage, coordinate, edit, and format CATMS packages.
• Experience providing administrative support to senior DoD leadership.
• Excellent organizational skills and ability to work independently.

Responsibilities

• Manage CATMS for the Executive Correspondence Office in OUSD(A&S). Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
• Utilize the CATMS to respond to incoming taskers then forward packages for signature.
• Facilitate weekly calls with Front Office counterparts to discuss latest topics and issues.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contact for action.

Skills

CATMS management

DoD leadership support

MS Office suite

Editing & proofreading

Communication skills

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

SharePoint

Job description

Brief Description

The Red Gate Group seeks a CATMS Correspondence Manager/Editor to support our federal customer in Arlington, VA.

Responsibilities

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Manage CATMS for the Executive Correspondence Office in OUSD(A&S). Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature
• Facilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Manage multiple assignments from multiple people in busy work environment

Qualifications

MINIMUM QUALIFICATIONS:

• TS/SCI required
• 5+ years of experience supporting senior DoD leadership
• Bachelor's degree preferred
• Excellent written, oral, and interpersonal communication skills.
• Strong experience with managing, coordinating, editing, and formatting CATMS packages
• Prior experience providing administrative support to senior DoD leadership
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

Preferred Experience/Skills

• Experience in federal government, federal government consulting, or Office of the Secretary of Defense.

Company Description

The Red Gate Group, founded in 2006, is a Service-Disabled Veteran-Owned Company based in Chantilly, VA. As an SDVOSB, the Red Gate Group has established a reputation for delivering quality multi-tiered services in intelligence analysis, strategic planning, program management, policy development, operational design, and technology integration. RGG delivers high-quality, customer-centric solutions around the world-from the foxhole to the highest levels of Government. Our motto, "Making a Difference for Country and Client," reflects our deep commitment to national security and service excellence. As an employer of choice, we offer comprehensive benefits including flexible time off, 11 paid holidays, immediate 401(k) eligibility with a generous match, and full medical, dental, and vision coverage. Our employees enjoy 100% company-paid life insurance and disability benefits, along with professional development assistance for degrees and certifications. We foster a culture of growth and work-life balance, backed by our commitment to supporting both our clients' missions and our employees' success. Join our team and be part of an organization that values both service excellence and employee wellbeing.

Summary

Additional Information

The Red Gate Group, Ltd. is an Equal Opportunity/Affirmative Action Employer. The Red Gate Group, Ltd. considers applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state, or local law. Know Your Rights