CATMS Manager Crystal City

Eccalon LLC; Arlington (VA); Presencial; USD 110 000 - 170 000; Tempo integral

Resumo da oferta

Eccalon LLC seeks a Correspondence and Task Management System (CATMS) Manager/Editor to support our OUSW(A&S) customer in Arlington, VA. This role supports the Pentagon DoD professionals, with a TS/SCI clearance required.

The incumbent will edit and manage executive correspondence packages and coordinate with DoW leadership. Responsibilities include briefing senior officials, leading multiple projects, and ensuring compliance with DoW standards while collaborating across offices to route

Qualificações

• Active TS/SCI clearance.
• Highly proficient in the use of CATMS.
• Bachelor’s degree required.
• 5+ years of experience supporting executive DoW leadership.
• Knowledge of DoW/OSW; strategic mindset and strong written/oral communication.
• Experience leading multiple high‑complexity projects.
• Experience managing customer expectations and working with customers.
• Outstanding customer service, initiative, judgement, creativity, flexibility, and confidence.
• Ability to multi-task across multiple projects.
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Access, Outlook).

Responsabilidades

• Manage CATMS in the office of the Assistant Secretary of War in various roles.
• Edit and process executive correspondence packages for senior leader signature.
• Ensure written correspondence meets DoW standards and guidelines.
• Utilize CATMS to respond to incoming taskers and route for signature.
• Facilitate weekly calls with front office counterparts on topics and issues.
• Coordinate with subordinate offices to route CATMS packages for action.
• Check CATMS packages for formatting; proofread and prepare for signature.
• Brief senior government officials on CATMS package status.
• Attend meetings, take notes, record taskers, update staff.
• Coordinate FOIA/DoDIG/GAO requests for information.
• Update rosters, invites, and arrange new employee meet-and-greets.
• Gather forms, assist with training, provide network access info, issue equipment.
• Manage multiple assignments from multiple people in a busy environment.

Conhecimentos

CATMS proficiency

Executive support

Customer service

Multi-tasking

Communication skills

Formação académica

Bachelor's degree

Ferramentas

Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)

Descrição da oferta de emprego

EOE Statement Eccalon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
EEO is the law.

Category Government Affairs

Description

***This is NOT a remote position***

Job Description

Eccalon seeks a Correspondence and Task Management System (CATMS) Manager/Editor to support our OUSW(A&S) customer in Arlington, VA. This position supports the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs. This position requires a TS/SCI clearance.

Responsibilities

• Manage CATMS in the office of the Assistant Secretary of War in various roles. Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoW policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of War standards, guidelines, and updated business rules for written material.
• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature
• Facilitate weekly calls with front office counterparts to discuss latest hot topics and issues.
• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
• Manage multiple assignments from multiple people in busy work environment.

Required Qualifications

• Active TS/SCI clearance
• Highly proficient in the use of the Correspondence and Task Management System (CATMS).
• Bachelor’s degree
• 5+ years of experience supporting executive level DoW leadership.
• Existing knowledge of DoW/OSW, a strategic mindset, good written and oral communications skills commensurate with daily interaction at the Under Secretary level.
• Experience in leading and providing technical guidance and direction involving multiple projects of high complexity.
• Must have experience in managing customer expectations and working directly with customers.
• Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• Proficiency with the use of Microsoft Office products including Word, Excel, PowerPoint, Access, Outlook, etc.

Full-Time/Part-Time -unspecified-

Exempt/Non-Exempt Non-Exempt

About the Organization

Eccalon provides global solutions to the most challenging technological issues of the 21st-century, and our evolving portfolio spans five major markets: Machine Learning, Cybersecurity, Aerospace & Defense, Material Sciences, Advance Manufacturing, Sports Science, Biotechnology, and Health & Life Sciences.
Why Join Us?
Eccalon's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, working with cutting edge technologies, supporting mission critical projects, and making an impact.

This position is currently accepting applications.