CATMS Manager

Eccalon, LLC; Virginia Beach (VA); On-site; USD 110,000 - 140,000; Full time

Job summary

Eccalon, LLC seeks a Correspondence and Task Management System (CATMS) Manager/Editor to support the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This on-site role requires a TS/SCI clearance and close collaboration with DoD professionals.

The position focuses on editing executive correspondence, processing packages for senior leader signatures, and ensuring compliance with DoW standards while coordinating with stakeholders across offices and

Qualifications

• Active TS/SCI clearance required.
• Proficient in CATMS and executive correspondence workflow.
• Bachelor’s degree and 5+ years supporting DoW leadership.
• Strategic mindset with DoW/OSW knowledge and senior‑level communication.
• Experience guiding multiple high‑complexity projects.
• Customer‑facing experience and ability to manage expectations.
• Outstanding written and oral communication skills; multi‑tasking ability.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Access, Outlook).

Responsibilities

• Manage CATMS for the Office of the Secretary of War in various roles.
• Edit and process executive correspondence for senior leaders.
• Ensure documents meet DoW standards and business rules.
• Respond to taskers and route packages for signature within CATMS.
• Facilitate weekly front office calls on hot topics.
• Coordinate with subordinate offices to route CATMS packages.
• Proofread, format, and prepare documents for signature and routing.
• Brief senior government officials on CATMS status.
• Attend meetings, take notes, capture taskers, update staff.
• Coordinate responses for FOIA/DoDIG/GAO requests.
• Update rosters/calendar invites and assist with onboarding.
• Manage multiple assignments in a busy environment.

Skills

Clearance TS/SCI

Written and oral communication

Project leadership

Multi-tasking

Customer service

Education

Bachelor’s degree

Tools

CATMS

Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)

Job description

Job Description

Eccalon seeks a Correspondence and Task Management System (CATMS) Manager/Editor to support our OUSW(A&S) customer in Arlington, VA. This position supports the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs. This position requires a TS/SCI clearance.

*This is NOT a remote position*

Responsibilities

• Manage CATMS in the office of the Assistant Secretary of War in various roles. Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.


• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoW policies and directives, and responses to incoming mail.


• Ensure written correspondence products meet Department of War standards, guidelines, and updated business rules for written material.


• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature


• Facilitate weekly calls with front office counterparts to discuss latest hot topics and issues.


• Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.


• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.


• Brief senior government officials on status of organizational CATMS packages.


• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.


• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.


• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership


• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.


• Manage multiple assignments from multiple people in busy work environment.

Required Qualifications

• Active TS/SCI clearance


• Highly proficient in the use of the Correspondence and Task Management System (CATMS).


• Bachelor’s degree


• 5+ years of experience supporting executive level DoW leadership.


• Existing knowledge of DoW/OSW, a strategic mindset, good written and oral communications skills commensurate with daily interaction at the Under Secretary level.


• Experience in leading and providing technical guidance and direction involving multiple projects of high complexity.


• Must have experience in managing customer expectations and working directly with customers.


• Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.


• Must have the ability to multi-task across multiple projects.


• Proficiency with the use of Microsoft Office products including Word, Excel, PowerPoint, Access, Outlook, etc.