Administrative Assistant - DoW (CATMS experience)

Sancorp Consulting, LLC; Arlington (VA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Disability Insurance

401K

Paid holidays

Job summary

Sancorp Consulting, LLC is seeking an Administrative Services Manager to support the Office of the Under Secretary of Defense for Policy. This on-site role in Arlington, VA focuses on administrative support, correspondence handling, workflow management, and interagency coordination.

Ideal candidates will have CATMS experience, 4+ years in federal/military admin support, and strong Microsoft Office skills. A bachelor’s or associate degree is required or five years of equivalent experience; TS

Qualifications

• 4+ years of demonstrated experience providing Administrative Services support in Federal Government, Military, or Private Sector
• Proficiency with CATMS for correspondence and task management
• High proficiency using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Bachelor’s or Associate degree required or five years of substituted experience

Responsibilities

• Manage correspondence, log and monitor through CATMS and email; handle FOIA requests; maintain office records
• Facilitate in- and out-processing of personnel and processing government time and attendance
• Coordinate security measures including access, CAC requests, and visit requests
• Oversee IT equipment, facilities service requests, and procurement of office supplies
• Coordinate visitor logistics including Pentagon access and escorting visitors

Skills

Critical thinking

Problem solving

Professional judgment

Education

Bachelor’s or Associate degree

Tools

CATMS

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant - DoW (CATMS experience)

Full Time Professional Arlington, VA, US

Administrative Services Manager

Position Summary:

Position Description:

Administrative Services Manager

Location:

National Capital Region

Work Posture:

On-Site

Travel:

Yes, some local travel

Deployment:

No

Drug screening:

Yes

Security Clearance:

Active TS with SCI eligibility

Education

A bachelor’s or associate degree from an accredited college or university is required.

* In lieu of a bachelor’s or associate degree, five (5) years of demonstrated experience and skills in providing Administrative Services support in the Government, Military, or Private Sector, to include but not limited to correspondence / workflow management, may be substituted.

Required Experience

• A minimum of four (4) years of demonstrated experience and skills in providing Administrative Services support in the Federal Government, Military, or Private Sector, to include but not limited to correspondence / workflow management.
• Demonstrated experience providing timely and high-quality support in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting (i.e., not siloed to one or two specific tasks).
• Demonstrate proficiency and experience with Correspondence and Task Management System (CATMS).
• Demonstrate high proficiency using Microsoft Office Suite to include Outlook, Word, Excel and PowerPoint.

Commensurate with experience

Responsibilities:

SANCORP is seeking an Administrative Services Manager to assist Office Management and Executive Support Services (OM&ESS) in supporting the Office of the Under Secretary of Defense for Policy (OUSD(P)), focused on delivering high-quality administrative support across strategy, international engagement, and interagency coordination. The following are examples of responsibilities:

• Correspondence (for respective DASDship). Log, review, distribute, edit, and monitor correspondence (via CATMS and email) and FOIA requests received from OUSDP ExecSec; courier correspondence to designated locations; records management duties (i.e., develop and maintain files for office records management and coordinate with OUSD ExecSec regarding records management, to include schedules and dispositions); manage incoming and outgoing mail; and manage DASDship intranet site to include records management.
• Human Resources. Facilitate in- and out-processing of personnel, to include updating the Policy kiosk (i.e. uploading required documents, such as the DD 2875, completing the pre-arrival in-processing checklist); assist with processing Government time and attendance, and assist with the processing personnel actions (e.g., awards, Temporary Staff Augmentation memoranda, consultant and IPA packages, etc).
• Security. Facilitate suite and building access; information system access requests; common access card (CAC) requests; and the passing of security clearances and preparation of visit requests (Visit Authorization Request (VAR) and Foreign Visit Request (FVR). 20
• Resource Management. Request, facilitate, and maintain IT equipment; request and track telecommunication services; manage accountable furniture; process parking passes; request facility related services; facilitate compliance with information technology initiatives; maintain and assist with procuring office supplies; submit Foreign Gifts to Policy’s Facilities Team for processing and pick-up Foreign Gift once processed; maintain business cards for PD and above; and burn bag management.
• Visitor Logistics. Manage visitor logistics (i.e. Pentagon access, coordinating Pentagon parking or pick-up/drop-off, and escorting of visitors and non-cleared personnel).

Sancorp Consulting LLC shall, in its discretion, modify or adjust the position to meet Sancorp’s changing needs. This job description is not a contract and may be adjusted as deemed appropriate at Sancorp’s sole discretion.

Sancorp Consulting, LLC, is an SDVOSB and SBA 8(a) company seeking highly motivated and qualified professionals and offer an attractive salary and benefits package that includes: Medical, Dental, life and Disability Insurance; 401K, and holidays to ensure the highest quality of life for our employees. Please visit our website for more information at www.sancorpconsulting.com .

Sancorp Consulting, LLC is an equal opportunity employer. At Sancorp Consulting, LLC we are committed to providing equal employment opportunities (EEO) to all employees and applicants without regard to race color, religion, sex, national origin, age, disability, or any other protected characteristic as defined by applicable law. We strive to create an inclusive and diverse workplace where everyone feels valued, respected, and supported.