Catering & Events Sales Coordinator

asmglobal; San Francisco (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Legends Global at Moscone Center seeks a Catering Sales Coordinator to support the Sales and food & beverage office with essential administrative duties.

Responsibilities include handling contracts, billing, event files, client coordination, and updating show calendars. Strong organization, communication skills, and hospitality software experience are valued; some weekends/holidays may be required.

Qualifications

• Clerical duties supporting Sales and F&B office.
• Typing 60 wpm and proficiency in Windows, Excel, Word, Publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication; organized with good time management.
• Willing to work flexible schedule including some weekends/holidays.

Responsibilities

• Back up receptionist and greet clients; maintain exhibitor event files.
• Record contract due dates, payments, deposits; log checks and payments.
• Process credit card charges, client billing, and invoices; track past due accounts.
• Distribute event orders and catering paperwork; update daily catering reports.
• Fax menus/contracts; transmit correspondence; create new event files.
• Update events website and monitor show service desk during shows.
• Coordinate amenity program and assist with special projects.

Skills

Typing 60 wpm

Windows OS

Excel

Word

Publisher

Strong written/oral communication

Organized and detail oriented

Time management

Flexible schedule

Experience in catering/event support

Education

BA degree preferred

Tools

Hospitality software

Job description

Legends Global at Moscone Center seeks a Catering Sales Coordinator to support the Sales and food & beverage office with essential administrative duties.

Responsibilities include handling contracts, billing, event files, client coordination, and updating show calendars. Strong organization, communication skills, and hospitality software experience are valued; some weekends/holidays may be required.