Catering Sales Coordinator

Legends; San Francisco, Northern (CA, KY); Hybrid; USD 41,000 - 48,000; Full time

Job summary

Legends Global at the Moscone Center is seeking a Catering Sales Coordinator to support the Sales and Food & Beverage office with administrative duties, client contact, and event paperwork.

The role requires strong organizational skills, excellent communication, and the ability to work a flexible schedule including weekends. Experience with hospitality software is preferred, and a BA is a plus.

Qualifications

• Clerical skills including 60 wpm typing and MS Office proficiency.
• Experience with hospitality software is preferred.
• Strong written and oral communication skills; organized and detail oriented.

Responsibilities

• Provide back up to the main telephone receptionist.
• Greet and assist clients.
• Create and maintain exhibitor event files.
• Record all contract due dates, payments, and deposits; log checks and payments.
• Process credit card charges and client billing/invoices.
• Track past due accounts and assist with collections.
• Process event orders, catering reports, delivery receipts, and changes.
• Fax menus and catering contracts to clients; transmit correspondence from Sales Managers.
• Maintain monthly show sales calendar and COD event forecasts.
• Coordinate amenity program and update events website.
• Assist at show service desk and support related duties.

Skills

Typing 60 wpm

MS Excel

MS Word

Publisher

Strong communication

Organized

Time management

Flexibility (weekends/holidays)

Education

BA degree preferred

Tools

Excel

Word

Publisher

Job description

Legends Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Catering Sales Coordinator at the Moscone Center.

POSITION SUMMARY

Perform all administrative-related duties in assisting Sales department and food and beverage office.

POSITION DUTIES

• Provide back up to main telephone receptionist.
• Greet and assist clients.
• Create and maintain exhibitor event files.
• Record all contract due dates, payments, deposits, log all checks and payments.
• Process credit card charges.
• Process client billing and invoices.
• Tracking all past due accounts.
• Process letters generated by Sales Managers.
• Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
• Fax menus and catering contracts to potential clients as generated by Sales Managers.
• Transmit correspondence as generated by Sales Managers.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.
• Coordinate amenity program
• Perform other related duties and special projects as assigned.
• File maintenance and organization of file storage room.
• Update events web site.
• Monitor exhibitor services during shows.
• Assist at show service desk.

Hourly Range: $30-$35/hour

QUALIFICATIONS

• Clerical skills, including typing at 60 wpm, knowledge of windows operating system, including excel, word and publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Promotion from within is encouraged whenever qualified employees of Legends Global are available.

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. Final candidates will be required to undergo a background check.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.