Catering Ops Administrative Specialist

ASM Global; San Francisco (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Legends Global seeks an Administrative Assistant for the Moscone Center to provide essential support to the Catering Operations Department. You will help maintain office efficiency, organize records, and process paperwork related to packers, delivery receipts, and tip sheets for events.

The role requires one year in a fast-paced office, strong communication skills, and the ability to manage multiple tasks. You will report to Operations Directors and ensure events run smoothly.

Qualifications

• Minimum one year experience in a fast paced office environment.
• Strong written and verbal communication abilities.
• Ability to read and interpret documents accurately.
• Good math and ability to calculate amounts.
• Ability to follow written and oral instructions.
• Comfortable multi-tasking in a busy events setting.

Responsibilities

• Process paperwork for the Operations Department and related parties.
• Review BEO distributions with Operations Directors.
• Create packets under Operations Director supervision.
• Organize delivery receipts and DRs for Operations Managers.
• Return DRs to Sales Department and transmit special menus.
• Turn in tip sheets relevant to services rendered with supervision.
• Maintain paperwork due dates per collective bargaining agreement.
• Keep communications open with other departments.
• Adhere to Legends Global policies and procedures.
• Perform other duties related to department paperwork.

Skills

Communication skills

Reading & interpretation

Attention to detail

Multi-tasking

Oral & written skills

Instruction execution

Problem solving

Education

1 year office experience

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Job description

Legends Global seeks an Administrative Assistant for the Moscone Center to provide essential support to the Catering Operations Department. You will help maintain office efficiency, organize records, and process paperwork related to packers, delivery receipts, and tip sheets for events.

The role requires one year in a fast-paced office, strong communication skills, and the ability to manage multiple tasks. You will report to Operations Directors and ensure events run smoothly.