Catering Sales Coordinator

asmglobal; San Francisco (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Legends Global at Moscone Center seeks a Catering Sales Coordinator to support the Sales and food & beverage office with essential administrative duties.

Responsibilities include handling contracts, billing, event files, client coordination, and updating show calendars. Strong organization, communication skills, and hospitality software experience are valued; some weekends/holidays may be required.

Qualifications

• Clerical duties supporting Sales and F&B office.
• Typing 60 wpm and proficiency in Windows, Excel, Word, Publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication; organized with good time management.
• Willing to work flexible schedule including some weekends/holidays.

Responsibilities

• Back up receptionist and greet clients; maintain exhibitor event files.
• Record contract due dates, payments, deposits; log checks and payments.
• Process credit card charges, client billing, and invoices; track past due accounts.
• Distribute event orders and catering paperwork; update daily catering reports.
• Fax menus/contracts; transmit correspondence; create new event files.
• Update events website and monitor show service desk during shows.
• Coordinate amenity program and assist with special projects.

Skills

Typing 60 wpm

Windows OS

Excel

Word

Publisher

Strong written/oral communication

Organized and detail oriented

Time management

Flexible schedule

Experience in catering/event support

Education

BA degree preferred

Tools

Hospitality software

Job description

Legends Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Catering Sales Coordinator at the Moscone Center.

POSITION SUMMARY

Perform all administrative-related duties in assisting Sales department and food and beverage office.

POSITION DUTIES

• Provide back up to main telephone receptionist.
• Greet and assist clients.
• Create and maintain exhibitor event files. Record all contract due dates, payments, deposits, log all checks and payments.
• Process credit card charges.
• Process client billing and invoices. Tracking all past due accounts.
• Process letters generated by Sales Managers.
• Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
• Fax menus and catering contracts to potential clients as generated by Sales Managers.
• Transmit correspondence as generated by Sales Managers.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.
• Coordinate amenity program
• Perform other related duties and special projects as assigned.

• File maintenance and organization of file storage room.
• Update events web site.
• Monitor exhibitor services during shows. Assist at show service desk.

Hourly Range: $30-$35/hour

QUALIFICATIONS

• Clerical skills, including typing at 60 wpm, knowledge of windows operating system, including excel, word and publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Promotion from within is encouraged whenever qualified employees of Legends Global are available. Interested employees are urged to contact Human Resources if qualified for any of the above openings.

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. Final candidates will be required to undergo a background check.