Catering Sales Coordinator

Legends Global; San Francisco (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Legends Global, Moscone Center's lead catering operations team, seeks a detail-oriented Catering Sales Coordinator to assist the Sales department and food and beverage office.

Responsibilities include handling exhibitor files, processing billing and invoices, coordinating event orders, managing calendars, and supporting show services. The role requires strong clerical skills, familiarity with Windows, and excellent communication; a BA is preferred.

Qualifications

• Clerical skills including typing at 60 wpm and basic Windows proficiency.
• Experience with hospitality software is preferred.
• Strong written and oral communication skills are essential.
• Organized and detail oriented with good time management.
• Ability to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as catering assistant or event coordinator is beneficial.

Responsibilities

• Provide back up to main telephone receptionist.
• Greet and assist clients.
• Create and maintain exhibitor event files with contract due dates and payments.
• Process credit card charges and client billing.
• Track past due accounts and invoices.
• Handle catering paperwork and event changes.
• Transmit correspondence and fax menus/contracts.
• Manage event transmittals and new files.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar and COD forecasts.
• Coordinate amenity program.
• Update events website and monitor show services.

Skills

Typing 60 wpm

Windows OS

Microsoft Excel

Microsoft Word

Publisher

Written and spoken communication

Organizational skills

Time management

Flexibility with weekends/holidays

Education

BA degree preferred

Tools

Excel

Word

Publisher

Windows OS

Job description

Legends Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Catering Sales Coordinator at the Moscone Center.

Position Summary

Perform all administrative-related duties in assisting Sales department and food and beverage office.

POSITION DUTIES

• Provide back up to main telephone receptionist.
• Greet and assist clients.
• Create and maintain exhibitor event files. Record all contract due dates, payments, deposits, log all checks and payments.
• Process credit card charges.
• Process client billing and invoices. Tracking all past due accounts.
• Process letters generated by Sales Managers.
• Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
• Fax menus and catering contracts to potential clients as generated by Sales Managers.
• Transmit correspondence as generated by Sales Managers.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.
• Coordinate amenity program
• Perform other related duties and special projects as assigned.
• File maintenance and organization of file storage room.
• Update events web site.
• Monitor exhibitor services during shows. Assist at show service desk.

Hourly Range: $30-$35/hour

Qualifications

• Clerical skills, including typing at 60 wpm, knowledge of windows operating system, including excel, word and publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Promotion from within is encouraged whenever qualified employees of Legends Global are available.

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. Final candidates will be required to undergo a background check.