Events & Catering Sales Coordinator

Legends Hospitality, LLC; Tampa (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Legends Global is seeking a Sales & Administrative Support professional to assist the Sales and Management teams with proposals, contracts, client materials, and CRM data management. This role requires strong organization and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate site visits, help track milestones, and support invoice processing while upholding professional communication and on-brand client experiences.

Qualifications

• 1–3 years of experience in sales support or event coordination.
• Strong organizational skills and attention to detail required.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; CRM experience preferred.
• Willingness to work evenings & weekends; onsite presence required.

Responsibilities

• Provide day-to-day administrative support to Sales and Management teams.
• Assist in preparing proposals, contracts, and client-facing materials.
• Maintain organized documentation and ensure consistency across files.
• Generate and distribute weekly/monthly reporting through CRM systems.
• Coordinate site visits and client experience activities.
• Support event management with pre-event logistics and internal communications.
• Maintain CRM data integrity and assist with invoicing support.
• Collaborate cross-functionally to ensure on-brand client experiences.

Skills

Organizational skills

Multi-tasking

Written & verbal communication

Email etiquette

Microsoft Office

CRM experience

Attention to detail

Team player

On-site availability

Tools

CRM software

Microsoft Excel

PowerPoint

Job description

Legends Global is seeking a Sales & Administrative Support professional to assist the Sales and Management teams with proposals, contracts, client materials, and CRM data management. This role requires strong organization and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate site visits, help track milestones, and support invoice processing while upholding professional communication and on-brand client experiences.