Caring Admissions & Records Assistant

Commonwealth of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Military and Veterans Affairs seeks a Clerical Assistant 2 to support admissions, data entry, and organized recordkeeping.

You will guide residents and families through forms, answer inquiries, and handle office operations with accuracy, respect, and clear communication in a full-time role from 8:00 am to 4:00 pm, Monday through Friday. Telework is not available.

Qualifications

• Six months as a Clerical Assistant 1 or equivalent Federal Government title.
• Graduation from high school or an equivalent combination of experience and training.

Responsibilities

• Admissions Support: Complete data entry, prepare paperwork, and help schedule admission activities.
• Record Management: Maintain electronic and paper files, scan documents, and organize information for the department.
• Resident Assistance: Guide residents and families through forms and provide helpful information about the admissions process.
• Communication Tasks: Answer phones, send messages, respond to inquiries, and coordinate with multiple departments.
• Office Operations: Order supplies, prepare documents, make copies, and support daily administrative needs.

Skills

Data entry

Typing

Communication

Education

High school diploma

Tools

Microsoft Office

SAP

SRM

Job description

The Commonwealth of Pennsylvania's Department of Military and Veterans Affairs seeks a Clerical Assistant 2 to support admissions, data entry, and organized recordkeeping.

You will guide residents and families through forms, answer inquiries, and handle office operations with accuracy, respect, and clear communication in a full-time role from 8:00 am to 4:00 pm, Monday through Friday. Telework is not available.