Medical Records Assistant

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 28,000 - 33,000; Full time

Job summary

The Commonwealth of Pennsylvania Department of Health is seeking a Medical Records Assistant to support the Bureau of Health Statistics and Registries by reviewing, validating, and improving the accuracy of information reported to statewide vital records registries. This role emphasizes data integrity, adherence to laws, and collaboration with reporting entities.

You will contribute to public health reporting while maintaining confidentiality, participating in on-site training, and potentially

Qualifications

• One year of clerical experience reviewing medical records or related tasks.
• Graduation from an accredited medical secretarial, medical records, transcription, assisting or coding program.
• Equivalent combination of experience and training accepted.

Responsibilities

• Review and validate information reported to vital records registries.
• Identify discrepancies and reconcile data with source records.
• Assist in creating training materials for registration processes.
• Audit data for quality and identify noncompliance patterns.
• Collaborate with reporting entities to correct errors and finalize records.
• Protect confidentiality and support registry studies.

Skills

Clerical experience

Medical records knowledge

Transcription

Education

Medical records/health information program

Job description

Are you motivated to play a key part in maintaining trusted health information as a Medical Records Assistant with the Department of Health? This position allows you to support data integrity for major health registries used to monitor and improve statewide outcomes. Your careful review and communication help prevent errors and strengthen public health reporting. Step into a role where your dedication supports both accuracy and community well-being.

DESCRIPTION OF WORK

This position supports the Bureau of Health Statistics and Registries by reviewing, validating, and improving the accuracy of information reported to statewide vital records registries. You help protect data quality through careful analysis, communication with reporting entities, and adherence to laws and policies. As a Medical Records Assistant, you will perform the following duties:

• Registry Knowledge: Maintain understanding of laws, regulations, and procedures that govern vital event registration
• Training Support: Assist in creating training materials for both electronic and paper registration processes
• Data Review: Analyze reported case information, resolve discrepancies, and reconcile outlier cases with source data
• Quality Assurance: Conduct audits, validate case details, and identify patterns of noncompliance or data concerns
• Stakeholder Communication: Collaborate with reporting entities to correct errors and finalize pending information
• Data Integrity: Protect confidentiality, maintain data control, and support special studies that assess registry accuracy

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Limited-term, full-time wage position with benefits. The duration of employment is approximately six months, with the possibility of an additional six-month extension.
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. You will complete a minimum of two weeks of mandatory on-site training.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. However, you may be required to work onsite as as needed to support operational and training requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Hourly Rate:In some cases, the starting hourly rate may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements:

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.