Care Office Manager — Flexible Schedule & Growth

EXTOL HAVEN HOMECARE LLC; Cleveland (OH); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job summary

EXTOL HAVEN HOMECARE LLC is seeking an Office Manager to coordinate administrative duties, ensuring smooth operation of the office. Responsibilities include scheduling meetings, paying invoices, vendor negotiations, and maintaining office equipment.

The ideal candidate is highly organized with strong verbal and written skills and can implement systems and procedures to improve efficiency.

Qualifications

• High school diploma or GED required; some college preferred.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Experience in office management or similar roles is preferred.
• Strong organizational and communication skills; attention to detail.

Responsibilities

• Scheduling caregivers and covering open shifts.
• Communicating with clients, families, and caregivers.
• Managing caregiver onboarding, background checks, and personnel files.
• Maintaining compliance documents for Medicaid, DODD, and accreditation requirements.
• Tracking EVV, timesheets, and coordinating with billing.
• Assisting with incident reports, audits, and state inspections.
• Supporting the Director of Client Care or Director of Operations with administrative tasks.

Skills

Microsoft Office

Excel

Outlook

Education

High school diploma/GED

Some college

Job description

EXTOL HAVEN HOMECARE LLC is seeking an Office Manager to coordinate administrative duties, ensuring smooth operation of the office. Responsibilities include scheduling meetings, paying invoices, vendor negotiations, and maintaining office equipment.

The ideal candidate is highly organized with strong verbal and written skills and can implement systems and procedures to improve efficiency.