Care Operations & Office Manager (Flexible Scheduling)

EXTOL HAVEN HOMECARE LLC; Mayfield Heights (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job summary

EXTOL HAVEN HOMECARE LLC in Mayfield Heights, OH, seeks an Office Manager to coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. You will schedule meetings, pay invoices, negotiate with vendors, and maintain office equipment.

The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures to support daily operations and organizational goals.

Qualifications

• High school diploma or GED required; some college preferred.
• Experience as Office Manager or similar role is a plus.
• Strong organizational and communication skills.

Responsibilities

• Schedule caregivers and cover open shifts.
• Communicate with clients, families, and caregivers.
• Onboard caregivers, conduct background checks, maintain files.
• Maintain Medicaid/DODD/compliance documents.
• Track EVV and timesheets; assist with billing coordination.
• Assist with incident reports, audits, and state inspections.
• Support Directors with administrative tasks.

Skills

MS Office

Excel

Outlook

Time management

Verbal communication

Written communication

Education

High school diploma / GED

Some college

Job description

EXTOL HAVEN HOMECARE LLC in Mayfield Heights, OH, seeks an Office Manager to coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. You will schedule meetings, pay invoices, negotiate with vendors, and maintain office equipment.

The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures to support daily operations and organizational goals.