CapEx Document Controller — Pharma Projects

Aequor; Vacaville (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Aequor is seeking an experienced Documentation Manager to set up and manage CAPEX documentation on a large project in California. You will control electronic and hard-copy documents from external teams, ensure proper numbering and filing, and align with the RACI matrix.

You will archive deliverables, report progress, and coordinate with Global Engineering Project Controlling. Strong analytical skills and independence are essential.

Qualifications

• 5–10 years of experience in CAPEX/document control, preferably in pharma.
• Excellent English; other languages are a plus.
• Strong analytical skills and attention to detail.
• Ability to work independently and in a team.
• Experience with project documentation processes and RACI.

Responsibilities

• Set up the documentation management process aligned with internal procedures.
• Control electronic and hard copy documents from external teams for proper numbering, filing, and retrieval.
• Ensure documentation submission follows the RACI matrix.
• Maintain and update the project deliverables list and manage changes.
• Archive project documentation (digital and hard copies).
• Report progress and escalate issues.
• Serve as first point of contact for documentation topics.
• Collaborate with Global Engineering Project Controlling.
• Perform other document management duties as assigned.

Skills

Capex/doc control

Analytical skills

English proficiency

Tools

SharePoint

Kneat

Unifier

Procore

Microsoft Office

Job description

Aequor is seeking an experienced Documentation Manager to set up and manage CAPEX documentation on a large project in California. You will control electronic and hard-copy documents from external teams, ensure proper numbering and filing, and align with the RACI matrix.

You will archive deliverables, report progress, and coordinate with Global Engineering Project Controlling. Strong analytical skills and independence are essential.