Document Controller

Katalyst-Healthcares-; Vacaville (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Katalyst-Healthcares- seeks a Document Controller to establish and manage the project documentation process in alignment with client procedures. You will control electronic and hard copy deliverables from Client, External Engineering, Construction, and Vendor teams, ensuring proper numbering, filing, and retrieval.

You will monitor documentation submission against the RACI matrix, keep deliverables lists up to date, report progress, and support internal audits.

Qualifications

• 5-10 years of experience in CAPEX/document control, preferably in Pharma and on large scale projects.

Responsibilities

• Set up documentation management process on the project per Client procedures.
• Control electronic and hard copy documentation submitted by Client, External Engineering, Construction and Vendor teams for proper numbering, filing and retrieval.

Skills

SharePoint

Kneat

Unifier

MS Office

Procore

Education

CAPEX/document control experience

Job description

Job Description:

• Document Controller.
• Systems Experience: SharePoint ,Kneat ,Unifier ,Microsoft Office applications ,Procore.

Roles & Responsibilities:

• Is responsible for setting up the documentation management process on the project, in alignment with the Client internal procedures
• Is controlling the electronic and hard copy documentation submitted by Client, External Engineering, Construction and Vendor teams for adherence to the numbering, filling and retrieval principles set up on the project
• Is controlling the project documentation is being submitted according to the RACI Matrix defined on the project.
• Is responsible for keeping the project deliverables list up to date and operating any changes required by the project team.
• Is responsible for achieving project documentation (hard copies and digital files).
• Reports on documentation progress and escalation.
• First point of contact for any project documentation topics within the team.
• Offers support during Project Internal Audits/ Deep Dive.
• Supports and collaborations with Global Engineering Project Controlling.
• Perform other document management duties as assigned.

Education & Experience:

• 5-10 years of experience in CAPEX/document control, preferably in Pharma and on large scale projects.
• IT skills are a plus, should learn quick and be comfortable with different software tools.
• Language: Excellent command of English, Other Languages advantageous.
• Strong analytical skills.
• Experience of working both independently and in a team-oriented environment.
• Able to deal with Ambiguity - can conform to shifting priorities, and demands
• Ability to effectively prioritize and execute tasks in a fast-paced environment.
• Strong written and oral communication skills.