Document Controller

Aequor Information Technologies Pvt. Ltd.; Vacaville (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Aequor Information Technologies Pvt. Ltd. is seeking an experienced Documentation Control Specialist in California to manage project documentation for CapEx initiatives.

The role emphasizes setting up and maintaining the documentation management process, both electronically and physically, aligned with project procedures. You will ensure adherence to RACI, maintain the deliverables list, archive records, and report progress.

Qualifications

• 5–10 years of experience in CAPEX/document control, preferably in Pharma and on large-scale projects.
• Experience with CapEx document control and workflows.
• Excellent command of English; additional languages advantageous.

Responsibilities

• Set up the documentation management process on the project, aligned with internal procedures.
• Control electronic and hard copy documentation submitted by External Engineering, Construction and Vendor teams for adherence to numbering, filing and retrieval principles.
• Ensure project documentation is submitted according to the RACI Matrix defined on the project.
• Keep the project deliverables list up to date and implement changes required by the project team.
• Archive project documentation (hard copies and digital files).
• Report on documentation progress and escalation.
• Serve as the first point of contact for any project documentation topics within the team.
• Support and collaborate with Global Engineering Project Controlling.
• Perform other document management duties as assigned.

Skills

CapEx/document control

Documentation management

English proficiency

Analytical skills

Project coordination

Tools

SharePoint

Kneat

Unifier

Microsoft Office

Procore

Job description

Note: The Hiring Manager needs candidates that have experience with CapEx document control and workflows

Summary:

Systems Experience: Sharepoint, Kneat, Unifier, Microsoft Office applications, Procore

• Is responsible for setting up the documentation management process on the project, in alignment with the internal procedures
• Is controlling the electronic and hard copy documentation submitted by , External Engineering, Construction and Vendor teams for adherence to the numbering, filling and retrieval principles set up on the project
• Is controlling the project documentation is being submitted according to the RACI Matrix defined on the project
• Is responsible for keeping the project deliverables list up to date and operates any changes required by the project team
• Is responsible for archiving of project documentation (hard copies and digital files)
• Reports on documentation progress and escalation
• First point of contact for any project documentation topics within the team
• Supports and collaborates with Global Engineering Project Controlling
• Perform other document management duties as assigned.
• 5-10 years of experience in CAPEX/document control, preferable in Pharma and on large scale projects.
• IT skills are a plus, should learn quick and be comfortable with different software tools.
• Language: Excellent command of English, Other Languages advantageous.
• Strong analytical skills.
• Experience at working both independently and in a team-oriented environment.
• Able to deal with Ambiguity - can conform to shifting priorities, and demands
• Ability to effectively prioritize and execute tasks in a fast paced environment.
• Strong written and oral communication skills.