Sr Documentation Specialist

eTeam; Vacaville (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

eTeam in California is seeking a Documentation Control Specialist to lead the project documentation lifecycle on large CAPEX pharma projects. You will set up the documentation management process and align with internal procedures.

You will manage electronic and hard copy submissions from External Engineering, Construction and Vendor teams, ensure proper numbering, filing and retrieval, and maintain the deliverables list under the RACI framework.

Qualifications

• 5–10 years of experience in CAPEX/document control.
• Pharma industry and large-scale projects preferred.
• IT skills are a plus and ability to learn new software quickly.

Responsibilities

• Set up the documentation management process aligned with internal procedures.
• Control electronic and hard copy documentation from external teams for proper numbering, filling and retrieval.
• Ensure project documentation adheres to the RACI Matrix.
• Keep the deliverables list up to date and implement changes as needed.
• Archive project documentation (hard copies and digital).
• Report on documentation progress and escalate as required.
• Serve as the first point of contact for all project documentation topics.
• Collaborate with Global Engineering Project Controlling.
• Perform other document management duties as assigned.

Skills

Analytical skills

English proficiency

Tools

SharePoint

Kneat

Unifier

Procore

Microsoft Office

Job description

Systems Experience: Sharepoint, Kneat, Unifier, Microsoft Office applications , Procore

Is responsible for setting up the documentation management process on the project, in alignment with the internal procedures

Is controlling the electronic and hard copy documentation submitted by , External Engineering, Construction and Vendor teams for adherence to the numbering, filling and retrieval principles set up on the project

Is controlling the project documentation is being submitted according to the RACI Matrix defined on the project

Is responsible for keeping the project deliverables list up to date and operates any changes required by the project team

Is responsible for archiving of project documentation (hard copies and digital files)

Reports on documentation progress and escalation

First point of contact for any project documentation topics within the team

Supports and collaborates with Global Engineering Project Controlling

Perform other document management duties as assigned.

5-10 years of experience in CAPEX/document control, preferable in Pharma and on large scale projects.

IT skills are a plus, should learn quick and be comfortable with different software tools.

Language:

Excellent command of English, Other Languages advantageous.

Strong analytical skills.

Experience at working both independently and in a team-oriented environment.

Able to deal with Ambiguity - can conform to shifting priorities, and demands

Ability to effectively prioritize and execute tasks in a fast paced environment.

Strong written and oral communication skills.