Campus Secretary & Office Coordinator

Academy Independent School District; Little River-Academy (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Academy Independent School District in Little River-Academy, Texas seeks a Campus Secretary for the Early Childhood Center to ensure efficient operation of the school administrative office and support for staff.

The position requires a high school diploma or GED, strong organizational and communication skills, and the ability to manage visitors, calls, schedules, and confidential records with discretion.

Qualifications

• High school diploma or GED.
• Ability to understand and follow detailed written and verbal instructions.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Ability to maintain accurate and auditable records.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignment on short notice.
• Effective organizational, communication, and interpersonal skills.
• One to three years of job related experience, preferably in public education environment.

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Prepare written correspondence, forms, schedules, or reports.
• Monitor and process personnel time records including leave requests and reports.
• Compile information and submit to central office according to established deadlines.
• Maintain a school calendar of events.

Skills

Detailed instructions

Keyboarding & filing

Office software

Records maintenance

Verbal & written instructions

Multitasking

Communication & interpersonal skills

Education

High school diploma or GED

Tools

Multi-line phone system

Job description

Academy Independent School District in Little River-Academy, Texas seeks a Campus Secretary for the Early Childhood Center to ensure efficient operation of the school administrative office and support for staff.

The position requires a high school diploma or GED, strong organizational and communication skills, and the ability to manage visitors, calls, schedules, and confidential records with discretion.