Campus Administrative Secretary & Records Coordinator

Faulk Early Childhood; Aransas Pass (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Faulk Early Childhood in Aransas Pass, Texas is seeking a Campus Secretary to support the school office and provide clerical services for staff. The role emphasizes accuracy, confidentiality, and proactive service to students, parents, and teachers.

Responsibilities include managing attendance logs, processing time records, preparing reports, handling mail, scheduling meetings, and assisting with budgeting and purchasing.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding and filing skills.
• Ability to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting principles.
• Strong organizational, communication, and interpersonal skills.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks often changing assignment on short notice.

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations.
• Maintain a daily teacher attendance log and records for substitute teachers; monitor time records and leave requests.
• Submit information to central office according to procedures and deadlines.
• Maintain all reports, records, and student files.
• Receive calls, take messages, and route to staff; assist students, teachers, and parents.
• Schedule meetings and manage the principal's calendar.
• Prepare cash deposits for activity accounts; assist with budget and purchasing; maintain inventory of assets and supplies.

Skills

Keyboarding

File maintenance

Spreadsheets

Databases

Word processing

Basic accounting

Instructions (verbal/written)

Organization

Interpersonal skills

Education

High school diploma or GED

2 years secretarial experience

Job description

Faulk Early Childhood in Aransas Pass, Texas is seeking a Campus Secretary to support the school office and provide clerical services for staff. The role emphasizes accuracy, confidentiality, and proactive service to students, parents, and teachers.

Responsibilities include managing attendance logs, processing time records, preparing reports, handling mail, scheduling meetings, and assisting with budgeting and purchasing.