Campus Operations Administrative Assistant II

University of the Pacific; Stockton (CA); On-site; USD 26,000 - 33,000; Full time

Job summary

University of the Pacific seeks an Administrative Assistant II to provide comprehensive support to the Dean’s Office and Benerd College. The role handles daily office functions, payroll documentation, purchasing, and records management, coordinating with faculty, staff, students, and other university units to ensure smooth college operations.

The position involves preparing correspondence, maintaining files, processing hiring transactions, and assisting with accreditation and assessment

Qualifications

• Two (2) years of post-high school education as a minimum.
• Two (2) years of responsible administrative experience.
• Equivalent combination of relevant work experience and education acceptable.

Responsibilities

• Provide administrative support to the Dean’s Office and faculty.
• Assist with personnel and student employment processes, including hiring transactions.
• Process payroll-related documentation for part-time faculty and students.
• Handle routine financial transactions such as invoices, requisitions, and purchases.
• Maintain records for contracts, MOUs, and departmental administrative documents.
• Coordinate meetings, events, and office communications.
• Utilize university systems and Microsoft Office to manage data and reports.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Customer service

Education

Two years of post-high school education

Bachelor’s Degree (preferred)

Tools

Banner

Chrome River

OnBase

Salesforce

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

University of the Pacific seeks an Administrative Assistant II to provide comprehensive support to the Dean’s Office and Benerd College. The role handles daily office functions, payroll documentation, purchasing, and records management, coordinating with faculty, staff, students, and other university units to ensure smooth college operations.

The position involves preparing correspondence, maintaining files, processing hiring transactions, and assisting with accreditation and assessment