Administrative Assistant (Temp) for University Department

University of the Pacific; Stockton (CA); On-site; USD 28,000 - 44,000; Part time

Job summary

University of the Pacific, Stockton campus, seeks an Administrative Assistant for a temporary pool in the Conservatory of Music. This part-time, six-month role supports faculty and staff with clerical tasks, calendar coordination, meeting logistics, and travel arrangements.

Strong communication, organization, and confidentiality are essential, as is customer service for employees and stakeholders. Responsibilities include preparing documents, managing records, and processing invoices while

Qualifications

• High school diploma and 1 year office experience.
• Preferred Associate degree or related coursework.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

Responsibilities

• Provide administrative support to managers and department staff.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, and other documents.
• Manage calendars, schedule meetings, coordinate appointments, and arrange conference rooms or virtual meetings.
• Screen and direct telephone calls, emails, and visitors appropriately.
• Organize and maintain filing systems, records, and departmental documents.
• Coordinate travel arrangements and prepare travel-related documentation and expense reports.
• Assist with meeting planning, including agendas, materials, minutes, and follow-up actions.
• Process invoices, purchase requisitions, expense reports, and other routine administrative transactions.
• Monitor office supply inventory and coordinate purchasing activities.
• Compile, track, and maintain data, records, and reports using spreadsheets and databases.
• Support department projects by coordinating timelines, gathering information, and following up on action items.
• Maintain confidentiality of sensitive information and records.
• Interpret and apply established policies, procedures, and administrative guidelines.
• Provide customer service and respond to inquiries from employees, customers, vendors, and other stakeholders.

Skills

Strong written and verbalcommunication

Excellent organizational, time mgmt, &

Strong customer service & inter-person

Discretion & confidentiality

Independent & team collaboration

General office practices & admin

Education

High school diploma

Associate degree or related coursework preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Teams

Job description

University of the Pacific, Stockton campus, seeks an Administrative Assistant for a temporary pool in the Conservatory of Music. This part-time, six-month role supports faculty and staff with clerical tasks, calendar coordination, meeting logistics, and travel arrangements.

Strong communication, organization, and confidentiality are essential, as is customer service for employees and stakeholders. Responsibilities include preparing documents, managing records, and processing invoices while