Campus Administrative Coordinator — Scheduling & Records

Center for Marine Debris Research; Honolulu (HI); On-site; USD 60,000 - 75,000; Full time

Job summary

Hawaii Pacific University is seeking an Administrative Coordinator to provide comprehensive administrative, operational, and customer service support to assigned colleges, departments, schools, and programs.

The position serves as a key contact for students, faculty, staff, and external constituents while supporting daily operations, records management, scheduling, events, financial processes, and program activities.

Qualifications

• Associate's degree and three years of related administrative experience; or equivalent.
• Demonstrated administrative support experience in a professional office environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, SharePoint, and PowerPoint
• Strong verbal and written communication skills.
• Excellent organizational and time management skills.
• Strong customer service skills.

Responsibilities

• Serve as a primary point of contact for students, faculty, staff, and visitors.
• Schedule meetings, prepare agendas, and maintain calendars.
• Maintain confidential records and manage databases.
• Assist with budgeting, purchasing, and contracts.
• Support events, accreditation visits, and campus activities.

Skills

MS Office Suite

Verbal & written communication

Organizational skills

Customer service

Administrative support

Cross-training

Education

Associate's degree

Bachelor's degree

Tools

Banner

SharePoint

EMS

LMS

Exxat

Job description

Hawaii Pacific University is seeking an Administrative Coordinator to provide comprehensive administrative, operational, and customer service support to assigned colleges, departments, schools, and programs.

The position serves as a key contact for students, faculty, staff, and external constituents while supporting daily operations, records management, scheduling, events, financial processes, and program activities.