Executive Administrative Coordinator - Higher Ed & Events

University of the Pacific; Stockton (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

University of the Pacific in Stockton, CA seeks a dedicated Administrative Coordinator to support the Dean and Executive Associate Dean with calendar management, meeting coordination, and professional communications.

Responsibilities include preparing agendas, coordinating visits, handling invoices and requisitions, maintaining records in Banner, and delivering exceptional service to students, faculty, staff, and guests while upholding the university's mission.

Qualifications

• Three (3) years of progressively responsible administrative support experience.
• Experience coordinating meetings, events, calendars, and administrative processes requiring independent judgment and attention to detail.
• Education: High School Diploma or equivalent.

Responsibilities

• Coordinate the Dean’s calendar to prioritize meetings and commitments.
• Organize teleconferences, videoconferences, and virtual meetings with logistical readiness.

Skills

Office administration

Professional communication

Meeting coordination

Time management

Customer service

Education

Bachelor’s degree or equivalent

High School Diploma or equivalent

Tools

Banner

Microsoft Teams

Microsoft Outlook

Microsoft Excel

Job description

University of the Pacific in Stockton, CA seeks a dedicated Administrative Coordinator to support the Dean and Executive Associate Dean with calendar management, meeting coordination, and professional communications.

Responsibilities include preparing agendas, coordinating visits, handling invoices and requisitions, maintaining records in Banner, and delivering exceptional service to students, faculty, staff, and guests while upholding the university's mission.