Dean’s Office Coordinator & Events Specialist

University of the Pacific; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of the Pacific in San Francisco is seeking a Coordinator to provide comprehensive administrative, operational, and event coordination support for the Office of the Dean. The role requires professional communications, calendar management, and liaison with students, faculty, staff, and external guests.

The successful candidate will manage multiple meetings, prepare materials, and ensure timely processing of documents while maintaining a welcoming office environment aligned with the

Qualifications

• Knowledge of office methods and procedures.
• Strong written business communication and report writing.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with database and information management systems.

Responsibilities

• Coordinating the Dean's calendar and prioritizing meetings.
• Organizing teleconferences, videoconferences, and virtual meetings.
• Preparing invitations, agendas, reminders, and correspondence for the Dean.
• Coordinating routing, tracking, and signing of documents requiring Dean review.
• Serving as primary point of contact for visitors and constituents.
• Drafting, proofreading, and preparing professional communications.
• Maintaining the reception area and office spaces in a professional state.
• Monitoring office supply inventory and procurement of supplies.
• Coordinate and manage logistics for dinners and events the department hosts.
• Maintain accurate student and alumni records in Banner and other systems.

Skills

Office methods

Business writing

Microsoft Office

Database management

Meeting planning

Education

High School Diploma or equivalent

Tools

Banner software

Job description

University of the Pacific in San Francisco is seeking a Coordinator to provide comprehensive administrative, operational, and event coordination support for the Office of the Dean. The role requires professional communications, calendar management, and liaison with students, faculty, staff, and external guests.

The successful candidate will manage multiple meetings, prepare materials, and ensure timely processing of documents while maintaining a welcoming office environment aligned with the