Administrative Assistant III — Academic Department Support

University of the Pacific; Stockton (CA); On-site; USD 28,000 - 37,000; Full time

Job summary

University of the Pacific is seeking an Administrative Assistant III to support the Department of Physical Therapy. The role includes liaison work with clinical site coordinators, managing databases, scheduling, and handling confidential student records.

The position also covers budget support, event coordination, and travel arrangements for faculty. Ideal candidates will have strong communication, writing, diplomacy, and multi-tasking abilities, with experience in higher education environments

Qualifications

• Two years of post-high school education.
• Three years of high-level administrative support experience.

Responsibilities

• Support the Director of Clinical Education by liaising with clinical site coordinators.
• Manage the clinical education database and monitor deadlines and contract compliance.
• Create correspondence with clinical instructors and sites.
• Manage student document onboarding and calendars, ensuring policy compliance.
• Provide budget support and process procurement card activity.
• Schedule classes, book classrooms, and coordinate events for the department.
• Maintain records, prepare letters, and manage electronic filing and privacy compliance.
• Arrange meetings, travel, lodging, and catering as needed for faculty and staff.

Skills

Communication skills

English writing

Diplomacy

Multi-tasking

Responsibility

Coordination

Diversity and inclusion sensitivity

Social justice advocacy

Job description

University of the Pacific is seeking an Administrative Assistant III to support the Department of Physical Therapy. The role includes liaison work with clinical site coordinators, managing databases, scheduling, and handling confidential student records.

The position also covers budget support, event coordination, and travel arrangements for faculty. Ideal candidates will have strong communication, writing, diplomacy, and multi-tasking abilities, with experience in higher education environments