Campus Life Assistant (Work-Study)

University Of The, Inc.arnate Word; San Antonio (TX); On-site; USD 15,000 - 17,000; Part time

Job summary

University of the Incarnate Word is seeking a Student Assistant for Campus Life. This part-time, Federal Work-Study funded position supports Campus Life, Campus Engagement, and Student Advocacy to serve students and visitors on main campus.

Responsibilities include answering phones, coordinating mail, guiding visitors, and assisting with events. Open to UIW students with FWSP approval; training provided as needed.

Qualifications

• Current UIW student approved and eligible to participate in the Federal Work-Study program.
• Experience is not required; training is available.
• Ability to work with students and visitors in a fast-paced environment.

Responsibilities

• Answer incoming calls on a multi-line phone system.
• Take rounds to ensure tasks are completed daily.
• Answer phones, make copies, run errands, and manage mail.
• Engage in customer service dialogue with students and visitors.
• Deliver messages and follow up on daily duties.
• Guide students and visitors to UIW offices on campus.
• Support Campus Engagement, Residence Life, and Student Advocacy programs.
• Assist with event setup and cleanup.

Skills

Organizational skills

Communication

Diversity awareness

Policy adherence

Education

UIW student eligible for Federal Work-Study

Job description

Please see Special Instructions for more details.

None.

Position Information

Position Title

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Student Assistant for Campus Life works in conjunction with all Campus Life offices and is aware of all services provided by Campus Life, Campus Engagement, and Student Advocacy offices to better serve students and visitors. The Office of Campus Life is a high traffic, high volume, high call area and assistance within all departments is shared to provide a customer-friendly environment to all students and visitors to the Office of Campus Life. The Campus Life Office Assistant reports to Secretary/Office Coordinator. This position is funded by the Federal Work-Study program and is open to UIW students who are approved and eligible to participate in the Federal Work-Study Program.

Essential Functions

• Answering multi-phone line.
• Actively participate in making rounds to ensure all tasks are sufficiently taken care of on a daily basis within the office and information desk.
• Answering the phones, making copies, running errands, delivery and collection of mail.
• Engage in communication and customer service dialogue with students and visitors.
• Delivery of messages and follow up on daily outlined duties.
• Serve as a guide to students and visitors who may need an escort to any UIW office on main campus.
• Communication and knowledge of Campus Engagement, Residence Life, and Student Advocacy programs to students and staff.
• Participate in projects for all Campus Life offices.
• Actively participate in events including set-up and clean-up.
• Performs other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Ability to be organized and finish projects or communicate progress to peers.
• Organization skills to keep proper records to include tracking of any visitors to any of the Campus Life Offices.
• Ability to work effectively with individuals from diverse communities and cultures.
• Ability to learn specific and different policies and procedures associated with all Campus Life Departments.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Required Education

Current UIW student approved and eligible to participate in the Federal Work-Study program.

Required Work Experience

Experience is not required, training is available.

Preferred Qualifications

• Bilingual in English and Spanish.
• Customer service experience in a high-volume setting.

Required Certifications, Licenses or Registrations

None.

Work Hours

• Schedule assigned will be in the time frame of Monday – Saturday 8-6.
• Some early mornings, evenings and weekends required for specific projects during the year.

Physical Demands

Ability to lift 30 lbs.

Posting Number

Posting Number STU1603PO

Number of Vacancies

Number of Vacancies 2

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Desired Start Date 06/08/2026

Multi-Hire Pool

Multi-Hire Pool Yes

Position End Date (if temporary)

Position End Date (if temporary)

Reports to

Reports to Secretary / Office Coordinator Campus Engagement

Salary

Salary $11/ hr.

Open Date

Open Date 06/03/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Cover Letter/Letter of Application
• Student Class Schedule

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student
• * Are you eligible for Financial Aid and approved to participate in the Federal Work Study program?
  • yes
  • no
  • I don't know