Advising Center- Student Worker

University of the Incarnate Word; San Antonio (TX); On-site; USD 13,000 - 18,000; Part time

Job summary

The University of the Incarnate Word (UIW) is seeking a part-time Advising Center- Student Worker to support daily office operations on the San Antonio campus. The role includes front desk and clerical duties, with supervision by the Administrative Assistant and the Director of Undergraduate Advising.

Ideal candidates are current UIW students eligible for Federal Work-Study and able to multitask in a fast-paced environment, providing professional customer service and handling multiple tasks

Qualifications

• Must be a current UIW student approved to participate in the Federal Work-Study program.
• Able to work at least 20 hours per week.
• Knowledge of Microsoft Office software.

Responsibilities

• Assist students, faculty and staff in a professional manner.
• Answer phones, screen calls, and schedule appointments with the designated advisor.
• Update and file office forms.
• Maintain confidentiality of student information and files.
• Assist students with completing UAC forms.
• Deliver and retrieve mail, answer University Advising Center emails.
• Assist with campaigns and projects for the University Advising Center.
• Maintain office inventory.
• Perform other duties as assigned.

Skills

Professionalism

Microsoft Office

Multi-tasking

Diversity awareness

Education

UIW student eligible for Federal Work-Study

Job description

Please see Special Instructions for more details.

None.

Position Information

Position Title

Position Title Advising Center- Student Worker

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Advising Center- Student Worker will assist with the daily routine office operations including, front desk and clerical support. The position requires providing effective communication through customer service and the ability to multi-task. This position will report to the Administrative Assistant and the Director of Undergraduate Advising. This is a student position open to current UIW students who may be hired through the Federal Work-Study Program or student employment.

Essential Functions

• Assist students, faculty and staff in a professional manner.
• Answer the telephone, screen calls, and make appointments with the designated advisor.
• Update and file office forms as needed.
• Maintains confidentiality regarding student information and files.
• Assist students with completing UAC forms.
• Deliver and retriever mail, answer University Advising Center emails.
• Assist with all the campaigns and projects associated with the University Advising Center.
• Maintains office inventory.
• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Ability to work professionally in a high paced and stressful environment.
• Must have knowledge of Microsoft Office software.
• General Office duties etc. and ability to multi-task.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, and NCAA .

Required Education

Current UIW student approved and eligible to participate in the Federal Work-Study program.

Required Work Experience

None.

Preferred Qualifications

None.

Required Certifications, Licenses or Registrations

None.

Work Hours

Minimum of 20 per week as permitted.

Physical Demands

None.

Posting Number

Posting Number STU1539PO

Number of Vacancies

Number of Vacancies 2

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Desired Start Date 03/02/2026

Multi-Hire Pool Yes

Position End Date (if temporary)

Reports to

Reports to Administrative Assistant

Salary $11/ hr.

Open Date

Open Date 02/16/2026

Close Date

Close Date 05/15/2027

Open Until Filled No

Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Student Class Schedule

Optional Documents

• Cover Letter/Letter of Application
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student
• * Are you eligible for Financial Aid and approved to participate in the Federal Work Study program?
  • yes
  • no
  • I don't know