STAR—Student Trained in Advising & Registration

University Of The, Inc.arnate Word; San Antonio (TX); On-site; Full time

Job description

STAR—Student Trained in Advising & Registration

Please see Special Instructions for more details.

None.

Position Information

Position Title

Position Title STAR—Student Trained in Advising & Registration

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

University Advising Center, STARs (Student Trained in Advising & Registration) will assist their supervisor in supporting students with questions related to advising and registration resources, events and deadlines. In addition, STARs will aid in preparation and/or notation of advising appointments, and other office duties. This position will report to the Administrative Assistant and Director of the University Advising Center. This is a student position open to current UIW students who may be hired through the Federal Work-Study Program or student employment.

Essential Functions

• Assist with daily office operations as determined by supervisor.
• Assist with clerical duties, answering phones, and front desk coverage.
• Provide timely and accurate information about UIW advising services to callers and office visitors with a focus on customer service.
• Support advising virtual attendance and maintains spreadsheet of visitors.
• Maintain office tasks such as filing, organizing, shredding, mail pick-up and running office errands.
• Communicate at a high-level both verbally and in writing.
• Commitment to deadlines and complete projects (ex: develop power point, fliers, promotional materials) on time.
• Maintain strict adherence to records, privacy, FERPA regulations and confidentiality.
• Assist with special events and orientations.
• Perform other duties as assigned

Qualifications

Knowledge Skills and Abilities

• Dependable, punctual, detail-oriented, adaptable and self-motivated.
• Professional demeanor and appearance.
• Excellent customer service and communication skills.
• Knowledgeable of university resources and services.
• Strong critical thinking and organizational skills.
• Knowledgeable of office equipment.
• Proficient in Microsoft Office, Zoom and Teams.
• Understanding of office standards and confidentiality rules.
• Engages in responsible, ethical conduct.
• Works well in a team setting.
• Employee shall adhere to all applicable rules and regulations of UIW.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Current UIW student with a 2.5 GPA (or higher)

Required Work Experience

No experience required.

Preferred Qualifications

Knowledgeable in Canva and social media platforms

Required Certifications, Licenses or Registrations

None.

Work Hours

Variable hours: Monday through Friday 8:00am-5:00pm; 10-20 hours per week.

Physical Demands

Ability to lift up to 20 lbs to move file boxes.

Posting Number

Posting Number STU1540PO

Number of Vacancies

Number of Vacancies 2

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Desired Start Date 03/02/2026

Multi-Hire Pool Yes

Position End Date (if temporary)

Reports to

Reports to Administrative Assistant

Salary $11/ hr.

Open Date

Open Date 02/16/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Student Class Schedule

Optional Documents

• Cover Letter/Letter of Application
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student
• * Are you eligible for Financial Aid and approved to participate in the Federal Work Study program?
  • yes
  • no
  • I don't know