Campus Event Coordinator - Plan, Coordinate & Execute

State of Minnesota; Rochester (MN); On-site; USD 51,000 - 74,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays per year

Low-cost medical, dental, vision plans

Pension plan

Job summary

The State of Minnesota is hiring at Rochester TC-MAPE for an events coordination role. The position emphasizes managing a wide range of events, proper facility procedures, strong client communication, and compliance with applicable laws and contracts.

Ideal candidates will have 3+ years in event management, proficiency with EMS reservations software, and strong skills in Microsoft and Adobe suites, along with excellent organization and collaboration across diverse groups.

Qualifications

• 3 years’ experience in event management or related field.
• Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
• Excellent organizational and time management skills.
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
• Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Responsibilities

• Plan and coordinate a wide variety of events from start to finish.
• Manage facilities procedures for event setup and execution.
• Communicate with clients and vendors clearly and professionally.
• Ensure event compliance with laws, rules, and contracts.
• Organize schedules and manage time effectively.
• Configure EMS reservations software and generate reports.
• Utilize Microsoft and Adobe suites and scheduling tools.
• Set up and takedown equipment including staging and sound.
• Collaborate with diverse students, staff, and community members.

Skills

Event management

Communication skills

Customer service

Time management

EMS reservations software

Microsoft Suite

Adobe Suite

Event scheduling software

Diversity/inclusion

Tools

EMS reservations software

Microsoft Suite

Adobe Suite

Event scheduling software

Job description

The State of Minnesota is hiring at Rochester TC-MAPE for an events coordination role. The position emphasizes managing a wide range of events, proper facility procedures, strong client communication, and compliance with applicable laws and contracts.

Ideal candidates will have 3+ years in event management, proficiency with EMS reservations software, and strong skills in Microsoft and Adobe suites, along with excellent organization and collaboration across diverse groups.