State Programs Event Coordinator (Campus)

mnstate.edu; Rochester, Northern (MN, KY); Hybrid; USD 34,000 - 49,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays per year

Retirement plan

Job summary

Rochester Community and Technical College is seeking a State Program Admin responsible for organizing and overseeing event logistics for campus facilities, including processing agreements and invoicing. The role uses EMS for reservations and serves as the on-site coordinator for after-hours events.

Ideal candidates will have 3 years of event management experience, strong communication skills, and familiarity with contracts and compliance.

Qualifications

• 3 years’ experience in event management or related field.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing.
• Excellent organizational and time management skills.
• Experience with EMS reservations software including configuration and reporting.
• Proficiency in Microsoft Suite and Adobe Suite; experience with event scheduling software.

Responsibilities

• Coordinate and plan events at multiple campus locations.
• Process facility use agreements and billings; maintain records of usage and rental revenues.
• Facilitate reservations using EMS and act as on-site coordinator for evening and weekend events.

Skills

Event planning

Communication skills

Customer service

Time management

Negotiation

Contract knowledge

Team coordination

Equipment setup

Education

Bachelor’s degree

Tools

EMS reservations software

Microsoft Office

Adobe Suite

Event scheduling software

Job description

Rochester Community and Technical College is seeking a State Program Admin responsible for organizing and overseeing event logistics for campus facilities, including processing agreements and invoicing. The role uses EMS for reservations and serves as the on-site coordinator for after-hours events.

Ideal candidates will have 3 years of event management experience, strong communication skills, and familiarity with contracts and compliance.